General Office Assistant 5-E7 (Archives Assistant)

Full Job Description

POSITION IS BEING FILLED THROUGH A LIMITED-TERM APPOINTMENT. MAY LAST UP TO TWO YERAS WITH AN OPPORTUNITY TO BE EXTENDED BUT WITH NO GUARANTEE.

MAY ALSO HAVE THE ABILITY TO GO PERMANENT BUT WITH NO GUARANTEE.

This position is primarily responsible for assisting in the day-to-day acquisition of state and local government records from across the state.

Duties include inventorying, organizing, packing, and labelling archival records in preparation to transfer the records to the Archives of Michigan.

These archival records are in a variety of formats including, but not limited to, trifold case files, ledgers and volumes, paper, microfilm and microfiche, moving film, audio tapes, photography, and digital files.

This position will participate in fieldwork to retrieve records from government offices in Lansing and local government offices around the state.

The position will also provide support in scheduling and coordinating fieldwork, freight pickup and delivery, and basic support and training to offices preparing for site visits and records transfers.

This position will provide backup and overflow assistance wherever necessary within the section. This is a part-time, limited term position.

For additional information, please see the links below:

• Position Details
• The Department of Technology, Management and Budget supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.

The State of Michigan offers a competitive work experience that includes a tuition reduction program at several key higher education institutes if you would like to advance your education, good benefits, excellent vacation, and sick time policies, and an ability to successfully juggle your work and family life.

We would like the opportunity to share with you more about the benefits of working for the state and joining the State of Michigan employee family if you are interested.

Please consider sending in your application today.

Requirements

Education
Educational level typically acquired through completion of high school.

Experience

General Office Assistant 5
No specific type or amount of experience is required.

General Office Assistant 6
One year of administrative support experience.

General Office Assistant E7
Two years of administrative support experience, including one year equivalent to the intermediate level.

General Office Assistant 8
Three years of administrative support experience, including two years equivalent to the intermediate level or one year equivalent to the experienced level.

Additional Information

To be considered for this position you must:

• Attach a detailed resume and cover letter.

If applicable, attach a copy of your official college transcripts and/or foreign degree evaluation with your application.

Click here for the State ofMichigan (SOM) definition of an Official College Transcript.

Applicants who possess foreign degrees must have their academic credentials evaluated or converted into U.S.educational equivalents.Civil Service accepts evaluations from organizations listed on the National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc.


Certain positions may require a criminal history background check.

View the job specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/G/GeneralOfficeAssistant.pdf



All newly hired state employees are required to submit and pass a pre-employment drug test and physical (if applicable) prior to their actual appointment.

Criminal and driving records will also be checked if applicable.

Any position offer will be conditional until results of the drug test, physical, criminal background, and driving records indicate eligibility for employment.

DTMB Human Resources uses E-Verify in conjunction with the federal I-9 form to verify authorization of employment. DTMB does not provide sponsorship for employemnet visa status. To be appointed by DTMB, an applicant must be currently authorized to work in the United States for any employer.

DTMB does not participate in STEM-OPT.

The department reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.