Admissions / Legal Records

Full Job Description

About Fort Logan:
The Colorado Mental Health Hospital at Fort Logan (CMHHIFL) is one of two state hospitals serving our community. The vision of CMHHIFL is to provide the highest quality mental health services to persons with complex, serious, and persistent mental illness within the resources available. Our mission is to support those individuals in achieving their recovery goals and reaching their full potential. CMHHIFL provides inpatient treatment to adult patients, generally between the ages of 18-59. The hospital currently has 138 adult inpatient beds, over six treatment milieus serving civil and forensic individuals. Medical services, occupational therapy, neuropsychological-rehabilitation services, and trauma-informed care services are available for all patients throughout the hospital.

Through our core values listed below, CMHHIFL staff is committed to:

• Individual dignity and respect.
• Person-centered, evidence-based care.
• Trauma informed recovery.
• Multidisciplinary collaboration.
• Diversity and inclusion.
• Strong family and community partnerships

Requirements

Brief Duty Description:

This position is entrusted with the creation of, and subsequent updating of a legal database for all patients that houses pertinent admissions and court related information.

Ensures patient legal status throughout the duration of admission to CMHHIFL is up to date and accurate, and monitors all related legal documentation as necessary.

Coordinates with court services, forensic services, and courts regarding the scheduling of legal proceedings and provides this information to Treatment Team members as necessary.

Manage and consolidate all official responses to the County Attorney’s Office regarding legal questions about CMHHIFL patients.

Create and maintain a database with the legal status of every patient, ensuring all information is up to date, accurate, and disseminated to relevant staff throughout the hospital.

Implement a mandatory daily auditing procedure for all received court orders, the daily discharge census, and reports mailed to the courts to verify compliance and accuracy.

Prioritize the drafting and mailing of all necessary legal letters to the criminal courts, defense attorney, and district attorney promptly upon a patient's placement acceptance, requesting case dismissal.

Allocate dedicated resources to proactively find and resolve outstanding patient warrants, including coordinating court appearances, to actively seek case dismissal or resolution for increased efficiency.

Formalize the liaison role to facilitate clear and timely communication between the County Attorney’s office, psychiatrists, and patient legal representatives.

Standardize the communication process with County Sheriff’s Departments regarding the coordinated delivery of patient property to CMHHIFL upon admission or transfer.

Adopt a system-level solution to manage and automatically flag instances where multiple court orders are received for a single patient in a day, thereby mitigating potential errors in the electronic medical record and legal status entry screens.

Ensures all updated court orders, writs, evaluations, and other legal information are scanned into the electronic medical record and subsequently routed to the appropriate unit-level staff.

This position is responsible for reaching out to external stakeholders in order to obtain as much information as possible regarding patients referred to or ordered to CMHHIFL. This includes jails, hospitals, courts, physicians, families, etc.

Once obtained, this position works independently using professional clinical skills, knowledge and experience to review and summarize the information into a pre-assessment.

Collateral information includes current presentation, historical information, issues of concern, medical conditions, and special accommodations.

Once all information is received, this position is responsible for reviewing medical information with the medical physicians.

If and when the patient is cleared, disseminate the information to the treatment team. This position also arranges doc to doc and nurse to nurse consultations.

There are other Health Professionals in the Admissions Department, and referrals often carry over from previous days or previous shifts.

This position must stay abreast of other cases, be able to quickly pick up cases previously started by other Health Professionals and be able to accurately disseminate the information.

In addition, provide accurate and concise pass on notes for oncoming shift staff.

In these cases, this position is responsible for having a comprehensive overview of the patient, in order to relay important information to the team staff and other departments.

Once the patient is admitted, this position is responsible for updating the Electronic Health Record, meeting with the patient, and reviewing and signing all legal admission paperwork.

This position also updates hospital and team census, and is the liaison between CMHHIFL, CMHC’s and RAE’s notifying them of their patient’s admission status.

Negotiate with County Sheriff Departments to secure the timely pick-up of patients from CMHHIFL. Coordinate with the Admissions Director to arrange safe and secure transport of patients to Colorado Jails and RISE Programs.

Apply proficiency in Admissions policies to locate and provide accurate information and reference materials to all external stakeholders seeking guidance.

Collaborate with medical, psychiatry, and nursing staff to ensure all preparatory steps are completed before executing admissions, discharges, and transfers.

Utilize knowledge of Colorado Mental Health Services/Behavioral Health Administration to assess service needs and direct individuals seeking services to the appropriate level of care

Qualifications

HEALTH PROFESSIONAL II (C7C2TX)Experience Only:

Five (5) years of relevant experience with Hospital Admissions, Legal Services, or other closely related field, to include experience working with courts, knowledge of the legal system, and expert level data collection .

OR

Education and Experience:

A combination of related education in Criminal Justice, Psychology, Social Services and/or relevant experience in an occupation related to the work assigned equal to five (5) years.

Preferred Qualifications:
Data Collection, reporting and knowledge of the legal system

• Full background check and reference check required

• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.

• Must possess a valid, non-restricted Colorado Driver’s License or an non-restricted U.S. Driver's License for positions within 30 miles of the CO state border

• Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date.

• Other Conditions of Employment specific to Program

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

• Disclose that information on the application.

• Explain why the prior termination or resignation should not disqualify you from the current position.

• Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications.

Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

Minimum Qualification Screening Process

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position.

You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process.

You must specifically document your work experience and qualifications. Do not use "see resume" or "see attached."

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated. Comparative Analysis Process – Structured Application Review
After minimum qualification screening, the comparative analysis process will involve a review and rating of all the information you submit. Your Work Experience/Job Duties Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications. If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Supplemental Questions
Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal form here.

• You must be deliver the official appeal form to the State Personnel Board:

  • By email (dpa_state.personnelboard@state.co.us), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

• Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

Additional Information

• How to apply to the State of Colorado(Youtube Video, Runtime 3:59, Closed Captions Available)

• The Assessment Process

• For additional recruiting questions, please contact juanita.valle@state.co.us

About Us & BenefitsIf your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS).

Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado.

Each of us is committed to contributing to a safe and accessible CDHS.

In addition to a great location and rewarding and meaningful work, we offer:Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

Our Values

We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve.

We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADA Accommodations

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.

EEO Statement

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services.

Therefore, we encourage responses from people of all backgrounds and abilities.

The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Additional Support For Your Application

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g.

uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.

Required Supplemental Questions:

(Multiple Choice) The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer.

Please acknowledge below that you have read the information provided in these links.This information is available to me and I have read this information.

I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)

Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application? If not, please update your information before submitting your application. Yes/No

If you are a current or former State of Colorado employee, please list your employee number (starts with 997…). Your application may be considered incomplete if you do not provide this information.

An incomplete application may not move forward in the Selection process.

If you are a former or current state employee, please identify what state agency you work(ed) with and how many years of relevant state service you have related to the position you are applying for.

(Ensure this is listed on your application under work experience).

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application.

In the space below, please explain why the prior termination or resignation should not disqualify your application from the current position.