ADMINISTRATOR IV- Building Manager CMMHIP

Full Job Description

The Hospital Operations Department provides operational oversight of furniture, fixtures, equipment (FFE), office space utilization, procurement, printing operations, risk management, mailroom, delivery of mail, packages, supplies, and building management of the Robert Hawkins Building at the Colorado Mental Health Institute at Pueblo.

Requirements

You are required to work at your assigned work location during your scheduled work times.

Purpose of Position:
This position develops policies and procedures, manages the day to day operations, directs resources, provides recommendations on budget issues related to the operation of the Robert Hawkins Building, and prioritizes risk management issues. This position acts as liaison between the Department of Public Safety (DPS), Division of Facilities Management (DFM), Nutrition Services, Safety and Risk Management, treatment units and clinical departments in the building. Duties in this position include:

Building Safety and Security Oversight:

• ensures patient and public safety through ongoing assessment of risk factors in the Robert Hawkins Building
• management of personal duress alarms; access authorization of electronic key and prox-card systems management and authorization for patient visits in the Hawkins Building
• works with Program Directors and others to identify and resolve building safety and/or security management issues
• coordinates whole unit patient movement during building repairs or scheduled maintenance
• review critical incident reports as related to building safety issues and impact on clinical risk indicators
• assures safety for the public, patients, and staff through specialized training
• provides recommendations and reports to the Director of Hospital Operations and CMHIP CEO regarding security needs and procedures
• conducts searches of visitation, dining rooms, interview rooms, courtrooms room and spiritual care areas monthly

Facility Management:

• reviews/initiates all Robert Hawkins Building special maintenance requests for necessity before forwarding to Risk Management, Facilities Management (DFM), and CMHIP Public Safety (DPS)
• liaison to Facilities Management and Safety Risk Management for the allocation and distribution of keys (including DPS), completion of work orders, building repairs, improvement projects, modifications, and office moves and allocations
• oversee Furniture, Fixtures, and Equipment (FFE) repairs by coordinating the repair or replacement of damaged FFE with the Director of Hospital Operations, FFE coordinator, and evaluating and requesting new or replacement FFE in the Hawkins building
• oversee special activity set-ups and take-downs; coordinate with Nutrition Services regarding Dining Room equipment needs; conduct a daily walkthrough of the Hawkins building to evaluate building conditions
• coordinates FFE moves within the Hawkins building and to/from the building and other locations on campus
• facilitates every other month, building operations’ meetings

Property Management:

• Maintain daily contact with the CMHIP Department of Public Safety, various hospital disciplines, and the Unit Teams regarding the approval of necessary supplies and approving personal property allowed within all buildings

Training and New Employee Orientation:

Coordinate and conduct training and new employee orientation on the following:

• use and policy related to the Key and Prox-card system

• use and policy related to the Key Retainer Box

• use and policy related to the Personal Duress Alarms (PDA’s)

• use and policy related to the duress Lightbar and duress response

• use and policy related to the emergency equipment location and operation

• use and policy related to the fire drill and evacuation procedures

Other Duties as Assigned:

• it is the policy of Colorado Mental Health Institute at Pueblo (CMHIP) to provide tours of the facility in order to acquaint people with CMHIP’s mission, to foster better understanding of mental health issues and to dispel misconceptions about and reduce the stigma frequently associated with persons with mental illness

• other duties can be assigned during your workday

Qualifications

Minimum Qualifications:

Experience Only:

Seven (7) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to seven (7) years

Preferred Qualifications:

• experience managing building or facility operations, including FFE, space utilization, procurement, and administrative workflows

• demonstrate the ability to develop and implement policies, oversee daily operations, and prioritize risk management needs

• effective communication and collaboration with partners such as Public Safety, Facilities Management, Nutrition Services, and clinical departments

• solid problem-solving skills, budget awareness, and the ability to coordinate multiple projects in a fast-paced hospital environment

Conditions of Employment:

• Standard Background check: CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks
• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position
• Shall not initiate or engage in sexual, social, personal, or financial relationships with patients either during or any
  time after hospitalization, even if the patient requests or initiates such a relationship. All relationships with
  current or former patients must be disclosed on your application
• Successfully pass all modules of the CMHIP New Employee Orientation core curriculum to include English reading
  comprehension, relevant competency assessments, and written/practical exams in Defensive Tactics.
• Possess the physical ability to use current hospital-required verbal and physical intervention trainin
• Lift arms above head and kick as high as own waist
• Stabilize another person to accomplish a controlled take-down
• Withstand impact on own body using an ASP shield;
• Rotate body 90 degrees with feet planted for using a defensive tactic;
• Kneel on one or both knees and stand up again with multiple repetitions
• Must be able to see and hear to observe, address, and respond to potential breaches in safety
• Seize, hold, control, or subdue violent or assaultive persons and defend oneself or others to prevent injury.
• Demonstrate body agility, strength of all four limbs, and the ability to walk and climb stairs consistently.
• Work in situations involving assaultive behavior, physical control of another person, and/or restraint situations
• Ability to read and comprehend the English language; effectively and fluently communicates in English, both
  verbally and in writing
• work in an environment with fluctuating noise and temperature (hot and cold), which may include working outdoors
  in inclement weather and/or concrete floor/wall work setting
• 2-step TB (tuberculosis) screening is required of all new employees upon hire
• Annual influenza vaccination, other vaccinations as required by the State and facility

• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:

• Disclose that information on the application.

• Explain why the prior termination or resignation should not disqualify you from the current position.

• Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

CDHS Selection Process Explanation

Employment history is calculated on a full-time basis (40/hrs per week). Part-time employment is calculated on a prorated basis to determine qualifications.

Be sure your application specifically addresses your qualifications, experience, work products, and accomplishments as they relate to the position and minimum requirements.

• Preferred Qualifications & Competencies:

  • Relevant years of state service experience.

Minimum Qualification Screening Process

A Human Resources Analyst will review the work experience/job duties sections of the online job application to determine whether your experience meets the minimum qualifications for the position.

You must complete the official State of Colorado online application. Cover letters and resumes WILL NOT be reviewed during the minimum qualifications screening process.

You must specifically document your work experience and qualifications. Do not use "see resume" or "see attached."

You must meet the minimum qualifications to continue in the selection process. Part-time work experience will be prorated.

Comparative Analysis Process – Structured Application Review

After minimum qualification screening, the comparative analysis process will involve a review and rating of all the information you submit.

Your Work Experience/Job Duties

Document your work experience/job duties to the extent to which you possess the skills, education, experience, minimum qualifications, and preferred qualifications.

If listed, answer all supplemental questions as your answers to these questions will be evaluated during this phase. Provide at least 4-8 sentences for each supplemental question.

Supplemental Questions

Answer the supplemental questions completely and thoughtfully. We will rate your answers based on the content of your response and your writing skills (spelling, grammar, and clarity of your writing).

Appeal Rights

You may file an appeal with the State Personnel Board or request a review by the State Personnel Director if your application is eliminated. You will find the appeals process, the official appeal form, and how to deliver it on the State Personnel Board website.

• You or your representative must sign and submit the official appeal form for review.

• You can find the official appeal form here.

• You must be deliver the official appeal form to the State Personnel Board:

  • By email (dpa_state.personnelboard@state.co.us), or

  • Postmarked in US Mail to(1525 Sherman Street, 4th Floor, Denver CO 80203, or

  • Hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or

  • Faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

Contact the State Personnel Board for assistance:

• At (303) 866-3300, or

• Refer to the Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, within the Rules webpage.

Additional Information

How to apply to the State of Colorado (Youtube Video, Runtime 3:59, Closed Captions Available)

The Assessment Process

For additional recruiting questions, please contact Jazzma.Gamboa@state.co.us

If your goal is to build a career that makes a difference, join the dedicated people of the Colorado Department of Human Services (CDHS).

Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado.

Each of us is committed to contributing to a safe and accessible CDHS. In addition to a great location and rewarding and meaningful work, we offer:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans

• Medical and dental health plans

• Employer supplemented Health Savings Account

• Paid life insurance

• Short- and long-term disability coverage

• 11 paid holidays per year plus vacation and sick leave

• State of Colorado Employee BenefitHub Resource Center

• Employee Wellness program

• Excellent work-life programs, such as flexible schedules, training and more

• Remote work arrangements for eligible positions

• *Some positions may qualify for the Public Service Loan Forgiveness Program.

Our Values

We believe in a people-first approach: We prioritize the needs, well-being, and dignity of the individuals, families and communities we serve.

We commit to respect, fairness and access in every decision, policy and interaction. We engage client voices and experiences in the development and implementation of the services we provide.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

ADA Accommodations

CDHS is committed to a Colorado for ALL qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment.

This includes completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to cdhs_ada@state.co.us.

EEO Statement

The State of Colorado is an equal opportunity employer

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services.

Therefore, we encourage responses from people of all backgrounds and abilities.

The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Additional Support For Your Application

Toll Free Applicant Technical Support

If you experience technical difficulty with the NEOGOV system (e.g.

uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

Helpful hints: if you are having difficulty uploading or attaching documents to your application 1) ensure your documents are PDF or Microsoft Word files and 2) close the document before you attempt to upload (attach) it.