Administrator II (Best Starts for Kids Contract Administrator)

Full Job Description

Public Health – Seattle & King County Best Starts for Kids (BSK) section is seeking a Career Service Administrator II (Best Starts for Kids Contract Administrator) to join our team!

This position serves as an integral part of the Administrative and Finance team and provides the main contractual support for the division, acting as a contracts coordinator with programs and communicating with external stakeholders.

Other critical functions include processing invoices, preparing grant billings, setting up contracts in our online systems, and supporting budget reporting processes.

The BSK Contract Administrator will play a pivotal role in ensuring our contracts are managed effectively from inception to completion, supporting financial policy compliance, and assisting in the improvement of administrative processes.

Background

The Health Sciences Division provides robust assessment and evaluation work and population health strategies to influence public health with a focus on community conditions through data, evidence, and emerging best practices in partnership with the community.

The duties of the health sciences division include working with community partners to address the root cause of health disparities and improve population health outcomes; providing the functions of assessment, epidemiology, and program evaluation; and advancing health equity in the community through strategies at the individual and environmental levels that promote protective factors and reduce risk for chronic disease, injury, and violence.

Best Starts for Kids (BSK) sits within Public Health – Seattle & King County’s (PHSKC) Health Sciences.

BSK aims to create healthy and safe environments for children, youth, and families, with a focus on improving policies and practices.

BSK’s prioritizes projects that include youth in project planning and implementation.

Health Sciences’ mission is to prevent and manage chronic diseases and injuries by sharing power and creating conditions that lead to health equity for all communities.

Our goal is to shape, develop, and implement equitable policies, practices, and programs to achieve health equity.

Note: This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.

Commitment To Equity and Social Justice

Named after Dr.

Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world.

It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities.

With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups.

Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

Typical work schedule for this position is Monday through Friday, 8:00 am to 5:00 pm. This is a non-exempt position and is subject to the provisions of the Fair Labor Standards Act and is overtime eligible.

Remote and Onsite Work

The BSK team works in a hybrid model, with 3 days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location will be at the Chinook Building located at 401 Fifth Avenue, Seattle, WA 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely.

The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Requirements

• Administer and manage contracts, including setting them up in systems like Agiloft, and maintaining accurate documentation.
• Conduct detailed invoice reviews and manage payment processes.
• Prepare and process grant billings.
• Serve as a subject matter expert in systems such as Agiloft, iProcurement, and iExpense.
• Provide technical assistance to contractors for financial tracking and invoicing.
• Innovate administrative processes to enhance financial stewardship.
• Other jobs as needed.

Qualifications

Our ideal candidate will demonstrate the following (Minimum):

• Demonstrated ability in contract administration, compliance, monitoring, and reporting.
• Demonstrated experience with invoice processing and grant billings.
• Proficiency in Microsoft Excel and experience with procurement and financial management systems.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong communication skills and the ability to work effectively with both internal and external partners.

The most competitive applicants will have the following experiences and qualifications (Desired):

• Advanced knowledge of contract management applications like Agiloft.
• Experience in public sector budgeting, grants management, and accounting.
• Experience with Oracle-based financial and reporting systems.

Additional Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

This Career Service position is open to all qualified applicants.

The following items are required to be considered for this vacancy:

• NEOGOV Job Application - The responses on your job application should be thorough and complete and will be used in the screening process.
• Supplemental Questions - The responses to the supplemental questions should be thorough and complete and will be used in the screening process.
• Letter of Interest – Please share why you are interested in this position and any aspects of your education, training, and/or experience that you feel make you a highly qualified candidate for this position.

Please note: additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above.

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application.

Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Contact

If you have questions or would like more information about the application process, please contact Salyse Duckworth, HR Analyst at sduckworth@kingcounty.gov.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment.
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.

When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description.

This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.

• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership

This position is not a represented position.