Procurement Supervisor (WMS 2) Agency Internal Only

Full Job Description

The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. Learn more about DES.

The Contracts & Procurement (C&P) Division provides centralized procurement leadership, solutions, and services in support of all state agencies and other government entities’ operations.

About the position

The Procurement Supervisor is responsible for managing a team of contract professionals, as well as contributing to the team concept by participating in, developing and leading procurements/contract management using new C&P processes, tools and templates, interpreting and applying, statewide procurement and contracting laws, rules, policies, best practices, and guiding customer agencies and staff accordingly, as the team’s leader.

This role is directly responsible for the development, coaching, and mentoring of staff.

This is a working supervisor position that has the lead responsibility for developing and managing internal and external state contracts, procurements and consulting projects.

These complex procurements and contracts include a wide array of goods and services in direct support of DES, all Washington state agencies, political subdivisions and nonprofit organizations.

This position manages a work unit that contributes to a division total contract value of $1.5 billion.

To learn the full details of this position, email the recruiter: rachel.vaughan@des.wa.gov and request the full job description.

Requirements

Some of what you will enjoy doing:
This position is not limited to the responsibilities listed above and may be required to perform other relevant duties to meet the business needs of DES or the State

• Manage a team of professional staff within a procurement and contracting program
• Analyze, implement, and manage compliance with chapter 39.26 RCW to provide expert level consultation related to statewide, single or internal procurements and contracting
• Manage or conduct complex high-level and high-risk procurement and contracting projects involving multiple parties and millions of dollars for DES or for entities across the state
• Influence and help develop major statewide procurement and contracting policies and procedures
• Develop and maintain customer partnerships, acting as liaison to assist with and consult on statewide procedures for goods and services procurements and contracting, in accordance with applicable authorities
• Obtain, analyze, interpret requirements, rules, policies and other information from electronic and other sources, and provide expert level consultation and support to customer agencies and staff
• Demonstrate professional interpersonal skills
• Coach and mentor team members on an ongoing basis and provide them with necessary training
• Performance management of team members both positively and constructively
• Work creatively and collaboratively with others to identify issues, provide analysis, and recommend solutions designed to meet the goals and objectives of the program; independently resolve problems within the scope of position to prevent problems
• Work effectively with the Statewide Procurement Managers, the Assistant Director and other executives, supporting strategic and tactical business plans for the program and management decisions
• Exercise reliable independent judgment consistently, within scope of position's authority
• Participate in work groups or other initiatives affecting statewide agency and state government policies and practices
• Help staff develop and implement team concept, project matrix and project management
• Encourages the agency Lean organizational culture that promotes the practice of respect for people, openness, trust and safety, transparency, collaborative problem solving, managing with data, incremental continuous improvement
• Contribute to the development of contract general terms and conditions for use in state contracts
• Improve the efficiency of procurement and contracting processes
• Review, approve, and execute contracts ensuring compliance with applicable rules, policies, and procedures
• Learn new methods, including those employing new software, programs or platforms, as may be required to complete assignments
• Travel to any area of Washington State or out-of-state and remain overnight, as necessary

Qualifications

Required Education, Experience, and Competencies:

Any combination of relevant experience and/or education totaling nine (9) years:

• Relevant experience includes conducting competitive procurements, negotiating and managing contracts, contract cost analysis or contract compliance auditing, or other related fields

• Relevant education includes business administration, public administration, business law, commerce, mathematics, statistics, economics, or closely allied field

AND a minimum of (1) year of leadership experience that includes any of the following:

• Supervising a team
• Leading large-scale projects
• Providing problem solving consultation or mentorship to adults through complex tasks

Required skills and abilities:

• Demonstrated ability to think in strategic terms in addition to tactical terms
• Demonstrated ability to know, apply, and enforce laws and policies and, when needed, take staff corrective action or disciplinary action
• Demonstrated ability to communicate with executive management
• Demonstrated ability to apply Lean principles and embrace a continuous improvement, employee empowered culture
• Knowledgeable in the use of word processing, data base, and other hardware and software effectively
• Ability to write clearly, concisely, and effectively
• Demonstrated initiative
• Demonstrated values of integrity, respect, a positive work attitude, and teamwork
• Ability to evaluate and enforce safety rules for the well-being of the staff

Preferred/Desired:

• Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or equivalent certification
• Member of a state bar association
• Knowledgeable of Washington state laws and regulations governing government contracting
• Expert level vendor/customer relationship management
• Excellent customer service

Diversity Equity and Inclusion (DEI) Competencies
Incumbents to this position must possess and demonstrate the following competencies:

• Able to learn and understand the language and concepts of our DES DEI culture and commit to being a part of creating and maintaining a diverse, equitable, respectful, and inclusive workplace
• Demonstrate a commitment to growth, learning and self-awareness when provided training and opportunities to participate in improving our work environment
• Participate and behave in a manner that creates trust and builds working relationships, promoting teamwork and collaboration in the work environment
• Demonstrate the understanding that all people are valued; contribute to an equitable, inclusive, and respectful environment when working with members of the group, team, organization, or community
• Commit to being an active participant in continually evaluating, improving, and supporting strategies that promote an enduring environment of equity, inclusion, and belonging in our organization.

Find the full DEI competencies and their descriptions on this page.

Leadership Competencies:
Incumbents at DES in a supervisory or leadership position are required to demonstrate the Washington State Enterprise Leadership Competencies which can be found on this page (Download PDF reader).

Additional Information

How to Apply: Click “Apply” at the top of this page to start your application. You can save the application and come back to it, if needed.

Be sure to complete the application fully to include a full work history and responses to the supplemental questions.Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest that details why you are the successful candidate, and how you meet the specific qualifications for this position
• A current resume, detailing experience, and education
• A current list of at least three (3) professional references with current contact information

Do not attach any documents that include photos or private information (social security number, year of birth, etc.).

Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified.

Background Check Notice: Not applicable for current internal DES employees.

Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Rachel Vaughan via email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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