Administrative Support Specialist

Full Job Description

This position is located in Independence National Historical Park, within the Administration and Business Services (ABS) Division.

The position supports division operations by conducting research and analytical studies; providing administrative guidance to supervisors; supporting records and information management for the ABS Division; and assisting with property and general administrative functions.

Requirements Continued: Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized.

In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated.

Upon completion of your probationary period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications: All qualifications must be met by the closing date of this announcement-04/13/2026-unless otherwise stated in this vacancy announcement.

Credit will be given for all appropriate qualifying experience.

To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time).

If part-time, the hours must be annotated to be able to pro-rate the amount qualified specialized experience.

To qualify for this position at the GS-9 grade level, you must possess at least one of the following minimum qualifications by close of the announcement: EXPERIENCE: One year of specialized experience equivalent to at least the GS-7 grade level.

Examples of qualifying specialized experience must include at least four of the following: providing accurate and reliable advice on a wide range of administrative functions; advising a work unit on records management; providing expertise and training to others in the management of personally identifiable information (PII); processing financial, procurement, property, human resources, or other administrative forms or documents using a variety of systems (e.g., FPPS, FBMS, QuickTime, Concur-please identify the systems you are proficient in); providing human resources information and assistance to one or more work sites; conducting property inventories and preparing property management reports; and serving as a Federal Agency Travel Administrator.

You must include the number of hours worked per week for each position listed.

-OR EDUCATION: Successful completion a Master's; or equivalent degree; or at least 2 full years of progressively higher level graduate education leading to such a degree; or LL.B or J.D, if related.

(Note education must be in a field that demonstrates the knowledge, skills and abilities necessary to perform the duties of this position). (You must provide transcripts with your application package).

-OR Successful completion of a combination of education and experience as described above. (You must provide transcripts with your application package).

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

Provides administrative support and guidance by researching and applying policies, procedures, and regulations to assist park management and staff.

Participates in working groups to support the development and implementation of park programs, procedures, operating policies, and internal controls within a complex regulatory environment.

Conducts administrative studies to assess operations, identify issues, and recommend improvements.

Reviews and disseminates new or updated guidance and assists in developing internal procedures and resource materials.

Develops and maintains administrative systems and processes, including tracking and records management.

Serves as a liaison with the Servicing Human Resources Office (SHRO) to track recruitment and personnel actions and ensure timely coordination.

Coordinates the park's onboarding and orientation program, including scheduling, tracking required training or clearances, and maintaining related records.

Assists with internal control activities by reviewing records, identifying discrepancies, and recommending corrective actions to support compliance and accountability.