Administrative Support Assistant (Veterinary Services) NF-03

Full Job Description

This position is located at the Aviano Veterinary Treatment Facility. Incentives and Bonuses Incentives will not be paid. Resumes must be two pages (or less).

Resumes should clearly demonstrate the applicant's relevant experience, skills, knowledge and abilities as they pertain to this position.

A qualified candidate must possess the following: Progressively work experience which demonstrates the knowledge and skills required to perform the duties of the position.

Basic computer skills to include proficiency in Microsoft Suite or equivalent. Experience in using a point of sales software.

Basic arithmetic expertise to balance cash draw, accept payments and provide change accurately. Typing proficiency - 40WPM.

In addition to the above qualifications, candidates who possess the following qualifications will be considered "Highly Preferred" or "Best Qualified": Clerical experience in a Veterinary Clinic or equivalent or working in an outpatient medical facility/operations as clerical-administrative support.

The information provided on your resume should be clear and specific. You will be rated based solely off of the information provided within your resume.

Assumptions will not be made regarding your experience and the duties performed. Major Duties:

• Serves as the point of contact for the day-to-day front office operations of a veterinary clinic. Coordinates with clinic management to establish clinic schedule and appointment availability.
• Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment.
• Updates the existing medical record or collects sufficient information to prepare new record. Provides concise accurate information to veterinary care provider on nature of the visit.
• Dispenses medications, annotates prescriptions and refills prescriptions in accordance with facility policies and procedures.
• Serves as clinic ordering official and Government Purchase Cardholder. Processes purchasing documents. At various times, orders, receives, and inventories veterinary supplies and pharmaceuticals.
• Completes bi-weekly payroll reports. Prepares and submits required end of month reports. Assists with preparation of the yearly clinical budget. Initiates personnel actions at the direction of management.