Administrative Assistant 1

Full Job Description

What We Are Seeking:

Do you enjoy working in the administrative field supporting programs that manage equipment life cycles, accountability, and inventory levels in support of a large customer base? Do you enjoy problem solving, research and a sense of satisfaction from detail-oriented work?

The Iowa Department of Public Defense has the perfect job for you as we are hiring an Administrative Assistant 1 position to assist the State at Camp Dodge.

A valid driver’s license is required, in addition to the ability to pass a background check to obtain a Department of Defense Common Access Card.

Who We Are:

Our Agency directly supports the Iowa National Guard sustainment, readiness and modernization, providing support so they can fulfill their missions in Iowa’s communities or their work for the State during emergencies or times of need.

We are made strong by a highly qualified, diverse and talented staff. Working at the Iowa Department of Public Defense will provide you with the opportunity for a robust career!

What You’ll Do:

• Maintain property accountability using cloud-based information technology software
• Prepare and publish equipment inventory reports for customers and management
• Conduct inventory audits of equipment assigned to the Iowa Department of Public Defense
• Assist in the preparation of annual budgets for management consideration
• Process equipment for issue to customers and process returned equipment for disposal
• Develop customer annual inventory audit schedules
• Analyze state and federal regulations governing property management and make policy recommendations to management
• Monitor and report compliance with state and federal audit standards in property accountability

Location and hours: Camp Dodge, flex within core working hours between 7:00 A.M. to 5:00 PM; at the discretion of management, telework up to 3 days per week.

Benefits:

At the State of Iowa, we are committed to your well-being. As a valued team member, you'll enjoy a comprehensive benefits package that includes:

• Paid Time Off: Enjoy vacation with accruals that roll over on a yearly basis, sick leave with no limits on accrual and 9 paid holidays per year.
• Great Benefits: Excellent Health, Dental, and Vision Insurance Options.
• Retirement Plan: IPERS Retirement package and an option for a deferred compensation plan.
• Flexibility: Flexible Spending Accounts (medical and dependent care).
• Life Insurance: Free Life Insurance.
• Support: Employee Assistance Programs and Employee Discount Programs.

To learn more about the benefits of working with the State of Iowa, visit our benefits webpage.

Why Choose Us?

Choose us for our strong team culture, positive work environment and opportunities for professional growth and development. We are an Equal Opportunity/Affirmative Action Employer.

Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. A complete package combining benefits, career and personal development is available here for you.

Dive into our recruitment page to explore what sets us apart and come be a part of our team!

E-Verify and Right to WorkThe State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees.

Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States.

The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization.

For more information, please visit www.e-verify.gov.

Qualifications

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1. Graduation from an accredited four-year college or university with a bachelor's degree in any field.
2. A total of four years of education (as described in number one) and/or full-time experience in accounting, secretarial, or office support work collecting, compiling, reporting, examining and/or editing numerical data; coding and qualifying people for benefits, licenses, or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs, where one year of full-time experience is equal to 30 semester hours of education.
3. Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant, or Human Resources Technical Assistant

For additional information, please click on this link to view the job description.