Supervisory Clinical Administrative Specialist
Veterans Health Administration
FreshPosted Jan 28
✓ Fresh Listing
Posted: January 26, 2026 (1 day ago)
This job was posted recently. Fresh listings typically have less competition.
Administrative Support Assistant (Veterinary Services) NF-03
U.S. Army Medical Command
Department of the Army
Job Description
Summary
This job is for an administrative assistant at a veterinary clinic on Luke Air Force Base, where you'll handle front-desk tasks like greeting clients, scheduling pet appointments, managing records, processing payments, and keeping the clinic clean and stocked.
It's a good fit for someone with customer service experience in a medical or animal care setting who is organized, good with numbers, and comfortable using basic office software.
No advanced degrees are needed, but attention to detail and reliability are key for supporting the team's daily operations.
Key Requirements
- Progressive work experience showing skills for administrative duties
- Proficiency in Microsoft Suite or equivalent basic computer skills
- Experience using point-of-sale software
- Basic arithmetic skills for handling cash, payments, and change
- Typing speed of at least 40 words per minute
- Clerical experience in a veterinary clinic, outpatient medical facility, or similar (highly preferred)
Full Job Description
This position is located at the Luke Air Force Base Veterinary Treatment Facility. Incentives and Bonuses Incentives will not be paid. Resumes must be two pages (or less).
Resumes should clearly demonstrate the applicant's relevant experience, skills, knowledge and abilities as they pertain to this position.
A qualified candidate must possess the following: Progressive work experience which demonstrates the knowledge and skills required to perform the duties of the position.
Basic computer skills to include proficiency in Microsoft Suite or equivalent. Experience in using a point of sales software.
Basic arithmetic expertise to balance cash draw, accept payments and provide change accurately. Typing proficiency - 40WPM.
In addition to the above qualifications, candidates who possess the following qualifications will be considered "Highly Preferred" or "Best Qualified": Clerical experience in a Veterinary Clinic or equivalent or working in an outpatient medical facility/operations as clerical-administrative support.
The information provided on your resume should be clear and specific. You will be rated based solely off of the information provided within your resume.
Assumptions will not be made regarding your experience and the duties performed. Major Duties:
- Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment. and updates the existing medical record or prepare new record.
- Schedules appointments, completes the client admission forms. Screens/Updates the existing medical record or collects sufficient information to prepare new record. Reviews discharge information or handouts with client.
- Maintains clinic exterior, reception area and exam rooms to ensure general cleanliness (to include cleaning urine, feces and blood). Dispenses medications, annotates prescriptions and refills prescriptions accordance with polices and procedures
- Completes bi-weekly payroll reports. Prepares and submits required end of month reports. Assists with preparation of the yearly clinical budget. Initiates personnel actions at the direction of management. Monitors and replenishes inventory.
- Receives payments for services rendered. Balances cash and checks daily; makes daily bank deposit. Monitors and replenishes inventory. Serves as clinic ordering official and Government Purchase Cardholder. Processes purchasing documents.
Check your resume before applying to catch common mistakes