Administrative Support Assistant (Office Automation)

Full Job Description

About the Position: This is an Administrative Support Assistant (Office Automation) GS-0303-07 position for the U.S.

Army Corps of Engineers (USACE) Southwestern Division, Tulsa District, Tulsa, Oklahoma.

For additional information on USACE Tulsa District click Here Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Department of Defense (DoD) Transfer Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes: 1) Funding and budget estimates for an organization; AND 2) Preparing meeting agendas, calendars, and planning travel; AND 3) Performing daily administrative duties.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

You will be evaluated on the basis of your level of competency in the following areas: Accountability Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Major Duties:

• The purpose of this position is to function as a central point on all matters related to providing administrative services and clerical support to the Division.
• Duties include, but are not limited to, budget directives, facilities, space, logistics, special travel services, reports, supplies, etc.
• Assist in the consolidation of annual funding estimates for the serviced offices into the operating budget.
• Prepare meeting agenda, including such items as unfinished business from previous meetings, current issues, and notifications of members.
• Research agency regulations, manuals, handbooks and other reference materials, including new guidelines issued by higher authorities to insure local regulations are up to date and in compliance, and provides copies to members.
• Review all written material for completeness, accuracy, proper preparation, and advises on appropriate methods to eliminate points of non-conformance.
• Incumbent performs timekeeping and related duties, using CEFMS, insures labor charges are appropriately assessed to projects currently being worked on, ensures overtime and leave are properly documented.
• Prepare travel orders and travel vouchers for all supported employees, delivers airplane tickets to appropriate employee(s), makes arrangements for government usage, and initiates all airplane, hotel, and rental car reservations