Administrative Support Assistant (OA)

Full Job Description

About the Position: This position is located at the Ansbach US Army Health Clinic.

The incumbent will work as an Administrative Assistant responsible for providing a full range of administrative support to the Clinic.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

30 Percent or More Disabled Veterans Current Civilian Employees of the Defense Health Agency (DHA) Current Permanent Department of Defense (DoD) Civilian Employee Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Excepted Service Overseas Family Member Appointment Family Member Preference (FMP) for Overseas Employment Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouse Preference (MSP) for Overseas Employment People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

One year of specialized experience, equivalent to the GS-05 level in the Federal Service, providing administrative support that includes: tracking personnel actions for incoming and outgoing staff, generating required reports, supporting programs such as travel operations, time and attendance, and maintaining office training calendar.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Major Duties:

• Maintain clinic Military and Civilian evaluation trackers, sending the trackers to higher headquarters monthly with the Commander’s signature for review.
• Track, manage, and submit required clinic hiring actions to higher headquarters. Tracks OTEXs for civilian employees.
• Track, manage, process, and assist in the completion of all Military and Civilian personnel actions to include, but not limited to, awards, Permanent Change of Station (PCS), extensions, etc.
• Generate rosters as needed (gains roster, leave roster, staff duty roster, etc.)
• Serve as the alternate timekeeper and/or certifier in the payroll system (ATAAPS) for the clinic.
• Serve as the site coordinator and serves as the clinic’s DTS point of contact (POC)
• Maintain the clinic’s training calendars, to include the external Long Range Training Calendar and near-term calendars.
• Conduct training system of record for staff and serves as the clinic’s Training Systems Manager.