Administrative Support Assistant (Fire Support)

Full Job Description

This position is located on a Region 3, Region 5, or Region 6 Forest Service unit and serves as the Fire and Aviation Administrative Support Assistant.

This position provides administrative support for the fire organization, property and procurement management, database management for both fire and fuels management, and budget services.

For additional information about the duties of this position, please see the Additional Information section for the regional point of contact.

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement.

For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

Note on Experience: Your resume must clearly document the following for each block of work experience; the beginning day, month and year the work assignment started and ended; the hours worked per week; position title, and series and grade if applicable; and description of duties performed.

This information must be provided for each permanent, temporary or seasonal appointment/work assignment or volunteer work and should be clearly documented as a separate block of time.

Incomplete, inaccurate or conflicting work history may not be credited for qualifications purposes. This can result in an applicant not being considered for the position.

Specialized Experience Requirement: GS-05: Applicants must have one year of specialized experience equivalent to at least the GS-04 grade level in the Federal service.

Specialized experience is defined as one or more of the following: Greeting visitors and responding to phone and written inquiries personally or referring to other staff as appropriate; and/or Maintaining written records and files in electronic and/or hardcopy filing systems; and/or Using word processing software and printing equipment to create, copy, edit, store, retrieve, and print standardized documents ensuring correct grammar, spelling, punctuation, and format.

OR A bachelor's degree or 4 years of successfully completed education above high school.

The education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university.

OR Combinations of successfully completed post-high school education (in excess of the first 60 semester hours) and specialized experience.

GS-06: Applicants must have one year of specialized experience equivalent to at least the GS-05 grade level in the Federal service.

Specialized experience is defined as two or more of the following: Providing support and assistance processing a wide variety of requisitions; and/or Reconciling purchases and maintained files in accordance with Federal regulations and agency directives; and/or Processing incoming and outgoing mail; and/or Establishing and maintaining the unit's files, accountable property inventories, records, etc.

(hardcopy and/or electronic format); and/or Using automated software to produce reports, correspondence and other written documents in draft form.

OR One full year (18 semester hours) of successfully completed graduate level coursework that is directly related to the work of the position.

For example, Business Management, Accounting, Business Marketing, Public Administration, or another closely related field. The education must have been obtained in an accredited college or university.

OR An appropriate combination of graduate level education that is directly related to the position and specialized experience.

GS-07: Applicants must have one year of specialized experience equivalent to at least the GS-06 grade level in the Federal service.

Specialized experience is defined as two or more of the following: Carrying out new systems or administrative processes to meet unit needs; and/or Receiving and reviewing all formal ingoing/outgoing correspondence for proper format, grammar, punctuation, etc.; and/or Using automated databases and software to produce reports and record information; and/or Establishing and maintaining manual and electronic records and filing systems; and/or Producing written documentation, reports, memos, etc., in final format.

OR One full year (18 semester hours) of successfully completed graduate level coursework that is directly related to the work of the position.

For example, Business Management, Accounting, Business Marketing, Public Administration, or another closely related field. The education must have been obtained in an accredited college or university.

OR An appropriate combination of graduate level education that is directly related to the position and specialized experience.

To receive consideration for this position, you must meet all qualification requirements by the closing date of the announcement. Major Duties:

• Duties listed are at the full performance GS-07 grade level.
• Provides administrative support in the specialized area or program the unit and or staff supports.
• Maintains oversight of administrative and personnel actions as directed by the supervisor.
• Tracks personnel requests, updates to organizational charts, phone lists, emergency contact information, and travel voucher input for employees.
• Provides budget assistance including fleet tracking and mileage input, cell phone coordination, and credit card assistance for unit employees.
• Issues burn permits and maintains records of burn and campfire permits.
• Maintains red card printouts and folders, year-end reporting, and pack test coordination.
• Tracks qualification and certification training using the appropriate database.
• Utilizes computer applications and technology to produce a wide variety of documents such as correspondence, reports, and spreadsheets.
• Sets up devices necessary to conduct electronic/virtual meetings.