Administrative Support Assistant

Full Job Description

About the Position: The position is located in the Hydroelectric Design Center.

You will perform a variety of administrative and clerical duties in support of personnel management, preparation and control of correspondence , training, purchasing, records management, property management, contracting, card holder processing and administration, and travel and time and attendance within the Hydroelectric Design Center.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current U.S. Army Corp of Engineers (USACE) employees with competitive status.

Current Civilian Employees of the Command Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Minimum Qualifications GS-06: Specialized Experience: One year of specialized experience which includes 1) Entering payroll data into an automated system; 2) Preparing travel requests and/or reimbursement or similar type payment vouchers and billing invoices; 3) Inputting, tracking or gathering data/information from various automated and non-automated systems; 4) Maintaining and tracking office property inventory, and/or 5) Reviewing business correspondence for proper formatting, spelling, and grammar.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-5).

Minimum Qualifications GS-07: Specialized Experience: One year of specialized experience which includes 1) Maintaining an executive calendar; 2) Coordinating and tracking training for an organizational unit; 2) Tracking and monitoring personnel actions to ensure timely submission and completion; 3) Preparing travel orders & travel vouchers 4) Preparing purchasing and budget documentation; and/or 5) Developing business correspondence in draft and final form.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-6).

Minimum Qualifications GS-08: Specialized Experience: One year of specialized experience which includes 1) Providing guidance to and advising organizational personnel on administrative matters such as travel, training, correspondence, timekeeping, employee benefits, property and supplies, and /or records management; 2) Training office personnel on the purchasing of supplies or services for an office using an authorized business purchase credit card; 3) Preparing various administrative reports such as manpower, timekeeping, budget, travel, etc.; and 4) Providing training and guidance to personnel regarding standard organizational procedures.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-7).

Some federal jobs allow you to substitute your education for the required experience in order to qualify.

For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

You will be evaluated on the basis of your level of competency in the following areas: Accountability Attention to Detail Customer Service Decision Making Flexibility Influencing/Negotiating Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork Time in Grade Requirement (GS-06): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-5).

Time in Grade Requirement (GS-07): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-6).

Time in Grade Requirement(GS-08): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-7).

Major Duties:

• Providing clerical and administrative support to office staff, the Administrative Officer, and other personnel within the division.
• Screening incoming visitors and telephone calls, providing answers to inquiries and referring questions/issues to appropriate persons.
• Submitting and preparing payroll and travel arrangements, including processing travel orders and vouchers.
• Performing record keeping and data entry.
• Prepare and edit correspondence, forms, plans, reports and other documents from rough drafts or oral instruction ensuring correct grammar, formatting, abbreviations, spelling and punctuation.
• Maintaining property accountability reports, spreadsheets, and inventories.
• Tracking various administrative related deadlines and tasks for an office utilizing automated computer systems.
• Serves as a clerical point of contact on matters that include but are not limited to time, travel, appointments, pay issues, on/off boarding employees, etc.
• Coordinating the purchase of office supplies and assisting with basic office procurement duties.
• Providing support on training matters involving requests for training, funding, course space availability, and training requirements.