Administrative Support Assistant
Indian Health Service
FreshPosted Apr 10
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Posted: April 10, 2026 (0 days ago)
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Administrative Support Assistant
Indian Health Service
Department of Health and Human Services
GS-5 Pay Grade
Base salary range: $33,878 - $44,042
Typical requirements: 1 year specialized experience. Bachelor's degree.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves handling everyday office tasks like managing emails and mail, scheduling meetings, entering data into computer systems, and ordering supplies to keep a health service office running smoothly.
It's a support role in a government health organization in rural Minnesota, ideal for someone organized and detail-oriented who enjoys administrative work without needing advanced expertise.
A good fit would be an entry-level professional or someone with basic office experience looking for stable federal employment.
Key Requirements
- At least one year of specialized experience equivalent to GS-4 level, including creating correspondence using word processing, managing calendars, processing budget transactions, serving as a receptionist, and data entry in timekeeping systems
- Experience in paid, unpaid, or volunteer roles that demonstrate relevant administrative skills
- Proficiency in office automation, such as preparing reports and entering data into automated systems
- Ability to handle incoming and outgoing correspondence, reports, and communications
- Skills in managing appointments, meeting schedules, and serving as a point of contact
- Experience with purchasing supplies, tracking expenditures, and following up on payments
- For federal employees: One year of service at the next lower grade level (Time-In-Grade requirement, unless under Excepted Service)
Full Job Description
The purpose of the position is to perform a wide variety of administrative tasks associated with maintaining and supporting the work performed within the organization.
Such work includes functions necessary for the efficient management of an office and ranges from correspondence and information control to ordering and tracking equipment, supplies, and services.
USAJOBS Help Center - Update your resume now so it meets new resume requirements To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social).
You will receive credit for all qualifying experience, including volunteer and part time experience.
You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
BASIC REQUIREMENT(S): Miscellaneous Clerk and Assistant Series 0303 In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below.
MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-5) in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Creating a variety of correspondence in proper formats using word processing programs; maintaining manual and electronic calendars to add, delete, or change meetings; processing a wide variety of budgetary transactions; serving as a receptionist or point-of-contact for an office; and performing data entry into an automated timekeeping system.
Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level.
Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.
Major Duties:
Incumbent receives, assesses, routes or otherwise handles incoming and outgoing correspondence, reports, and other communications Performs office automation duties including: preparation of reports, tracking data, entering pertinent information into automated systems.
Manages appointments and meeting schedules, serves as a point of contact.
Performs a variety of administrative tasks to support work of the organization such as purchasing supplies, follow-up & tracking of expenditures and payments
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