Administrative Support Assistant
Indian Health Service
FreshPosted Apr 10
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Posted: April 10, 2026 (0 days ago)
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Administrative Support Assistant
Indian Health Service
Department of Health and Human Services
GS-4 Pay Grade
Base salary range: $30,286 - $39,372
Typical requirements: 1 year general experience. 2 years college or associate degree.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves handling everyday office tasks like managing emails and mail, scheduling meetings, ordering supplies, and keeping track of records to keep a health service office running smoothly.
It's a good fit for someone who is organized, detail-oriented, and comfortable with basic computer work, especially if you have experience in clerical roles or volunteer work that shows reliability.
No advanced degrees are needed, just one year of relevant experience or extra education after high school.
Key Requirements
- At least one year of specialized experience equivalent to GS-4 level in clerical work, such as preparing, reviewing, and verifying documents, maintaining records, and compiling data from files
- Or, completion of 4 years of education beyond high school
- Proficiency in office automation, including preparing reports, tracking data, and entering information into automated systems
- Ability to manage correspondence, route communications, and handle incoming/outgoing reports
- Skills in scheduling appointments, managing meeting calendars, and serving as a point of contact
- Experience with administrative tasks like purchasing supplies, tracking expenditures, and following up on payments
- For federal merit promotion candidates: One year of time-in-grade at the next lower level (does not apply to Excepted Service)
Full Job Description
The purpose of the position is to perform a wide variety of administrative tasks associated with maintaining and supporting the work performed within the organization.
Such work includes functions necessary for the efficient management of an office and ranges from correspondence and information control to ordering and tracking equipment, supplies, and services.
USAJOBS Help Center - Update your resume now so it meets new resume requirements To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social).
You will receive credit for all qualifying experience, including volunteer and part time experience.
You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
BASIC REQUIREMENT(S): Miscellaneous Clerk and Assistant Series 0303 In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below.
MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level (GS-4) in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: Performing clerical work such as preparing, receiving, reviewing and verifying documents, and maintaining office records; locating and compiling data or information from files and other data sources; preparing vouchers and other financial documents OR 4 years of education beyond the high school level.
Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level.
Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.
Major Duties:
Incumbent receives, assesses, routes or otherwise handles incoming and outgoing correspondence, reports, and other communications.
Performs office automation duties including: preparation of reports, tracking data, entering pertinent information into automated systems.
Manages appointments and meeting schedules, serves as a point of contact.
Performs a variety of administrative tasks to support work of the organization such as purchasing supplies, follow-up & tracking of expenditures and payments
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