Administrative Specialist

Full Job Description

Applications accepted from: ALL PERSONS INTERESTED
Classification: Administrative Specialist
Division: Business Operations Division
Reporting Location: 611 Walker St. *Subject to change *This is not a remote position*
Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM *Subject to change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS.
Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department.

RESPONSIBILITIES:
•Perform professional administrative functions related to the development and implementation of policies and procedures and maintains department reference information
•Research, analyze, and prepare accounting data for MoFR and Budget compilation and reporting
•Investigate potential problems and prepare findings with recommendations for possible solutions
• Organize inventory, cataloging, records retention and retrieval of department possessions and documents
•Assist in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management
•Review and process mileage reimbursements, travel expenses and p-card charges
•Process Open Records Requests
•Perform other duties as assigned
•Knowledgeable of SAP


WORKING CONDITIONS:
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

Requirements

EDUCATION REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
Three years of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS None

Qualifications

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Additional Information

SELECTION / SKILLS TESTS REQUIRED
Department may administer skills assessment test.

SAFETY IMPACT POSITION - NO

SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 20

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832) 393-6051.

If you need special services or accommodations, call (832) 393-6051. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.