Administrative Assistant 3 - Reentry

Full Job Description

The Department of Corrections is looking to hire an Administrative Assistant 3. This position is based at Bellingham Reentry Center in Bellingham, WA. The hours of work for this position are 8:00a.m. - 5:00 p.m., Monday through Friday.

Reporting directly to the Reentry Center Manager (RCM), the Administrative Assistant 3 (AA3) provides complex confidential secretarial services, assistance to the RCM and oversees clerical support operations.

Directly responsible for providing administrative office support to the RCM for the overall management of the custody staff, community corrections staff, maintenance staff, and food service staff.

Application Process

To be considered for this position, please apply directly at www.careers.wa.gov. As part of a complete application package, you must include:

• A current resume
• A letter of interest
• 3 professional references: See Supplemental Information section of this posting for an explanation of who meets the definition of a professional reference. (Phone number and e-mail address are required for each professional reference)

Please note: Incomplete application packages may disqualify an application from the selection process. The information provided in your application must support your selected answers in the Supplemental Questions section of this application.

About the Agency
DOC's mission is to improve public safety by positively changing lives. We lead the nation with innovative and evidence-based practices that are aimed at reducing recidivism and improving public safety. Our employees find this profession both challenging and rewarding as they work together with law enforcement officers, treatment providers, and community members to facilitate change in incarcerated individuals' lives. Community corrections staff experience a high degree of personal satisfaction knowing they are creating environments in which incarcerated individuals can learn to make choices that contribute to a safer society.

DOC OFFERS:

• Flexible schedules
• Comprehensive compensation packages
• Training and development opportunities
• The fulfillment of public service

Requirements

We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Administrative Assistant 3, some of your duties will include:

Provide administrative support to the Reentry Center Manager (RCM} and staff at Bellingham Reentry Center:

• Assist the RCM. Prepare Personnel files, prepare System Access Requests, Personnel Alert emails, employee criminal history requests, emergency contact sheet, and account for supplies and equipment for incoming or outgoing staff. Assist in the staff hiring process. Serve as LID Coordinator.
• Maintain inventory control
• Prepare reports as needed.
• Monitor special projects and request system reports.

Monitor and maintain office budget and business reports.

Process incoming/outgoing residents at Bellingham Reentry Center.

Responsible for reentry center residents’ banking process.

Perform other duties as assigned*

Qualifications

Required Qualifications

• High school graduation or GED

AND

• Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work
• Proficiency with computers including Microsoft Office Suite and Power Point. Strong organizational and people skills.
• Familiarity with the internet and email programs.
• Excellent written and verbal communication skills; and
• Possess and maintain a vehicle operator's license valid in the state of Washington.

Preferred Qualifications

• One (1) or more years’ experience with Microsoft SharePoint.

• An AA Degree or higher In Office, Business Administration, or related field.

• Prior WA DOC experience.

• Experience with WA DOC databases, such as OMNI, OnBase, CePrison and Trust Account System.

Special Requirements/Conditions of Employment

• Maintain regular and reliable attendance.
• Complete a felony disclosure form prior to employment and submit to a criminal background check.
• Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service and other required training.
• Provide physical residential address and home telephone number to the Department of Corrections.
• Become familiar and comply with all Department policies and procedures and Collective Bargaining Agreements as applicable.
• Submit to drug testing in accordance with Collective Bargaining Agreement and agency policy.

• This position is included in a union shop.

• Maintain confidentiality of information obtained through job performance as protected by agency policy or state or federal law.

• Possess and maintain a driver’s license valid in the State of Washington.

Additional Information

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

1. Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.

Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.

We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.

2. People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
3. Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
4. Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.

You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• Represented position: This position is represented by the Washington Federation of State Employees (WFSE).

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email raven.richman@doc1.wa.gov or call us at 360-515-2470. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.