Administrative Specialist III

Full Job Description

King County Superior Court is seeking qualified applicants for a full-time Administrative Specialist III. The responsibilities of this position include performing lead clerical and/or oversight office coordination that is specialized and/or technical in nature and is performed under limited supervision. This position will have a significant role in ensuring adherence to departmental records retention timelines, as well as the destruction of juvenile records across numerous systems and databases. The work involves independent judgment of complex and/or sensitive information. Duties include researching specialized, technical or program-specific information to internal and external customers, distributing work to other office staff and providing direction and training.

It is the vision of King County Superior Court (KCSC) to be open to all, trusted by all, and to provide justice for all. To fulfill Superior Court's Mission, Values, and Vision, employees at all levels serve the complex needs of a diverse population of Court users. Applying equity and social justice principles is a daily responsibility and a foundational expectation. At KCSC, we are dedicated to building a diverse and authentic workplace centered in belonging.

Who may apply: This position is open to all qualified applicants. Applications may be placed on an eligibility list for future recruitments.

Work location: This position is primarily located at the Patricia Clark Children and Family Justice Center in Seattle. The incumbent may also be required to work at other Superior Court locations.

Work schedule and terms: This full-time position is hourly (overtime-eligible) and subject to the overtime provisions of the Fair Labor Standards Act. The incumbent will work 40 hours per week. The workweek is normally Monday through Friday, 8:00 a.m. to 5:00 p.m. Variations from these hours may occur.

Additional materials required: Please include a resume and letter of interest describing how you meet or exceed the requirements for this position. These materials are supplemental to your application. You must still completely fill out the on-line application with your relevant education and work experience. Your application may be rejected as incomplete if you include relevant information only on the resume or cover letter. Applications that state "see my resume" are considered incomplete and will not be accepted.

Please note that you can attach multiple documents to your application. Your options are:
1) Copy and paste one or more documents into the text resume section of the application; or
2) Attach multiple documents/files in the attachment section

Requirements

The following is intended to be a summary of the job functions for this position and does not reflect every task encountered to achieve these functions.

• Provide and/or acquire program-specific information that require interpreting established policies, procedures, regulations and other relevant sources to internal and external customers over the phone, in writing, or in person.
• Work independently to prioritize work assignments and ensure tasks are completed in a timely, accurate, and efficient manner.
• Access, maintain, create, update, enter, and retrieve information utilizing Microsoft Word, Outlook, SharePoint, Excel, and other department data systems.
• Enter and maintain data and information within the Department's SharePoint site.
• Develop and maintain organized, accurate, and accessible records and filing systems containing sensitive and complex computer records, correspondence, and related documents.
• Maintain security and confidentiality of highly sensitive communications and information in all forms (i.e., written, verbal, and electronic).
• Provide exceptional customer service when responding to information requests from the general public, leadership, County departments, and internal and external stakeholders.
• Compose memorandums, letters, and reports utilizing a variety of computer programs and database programs; maintain and update schedule of activities, statistical charts, and graphs as needed.
• Research and summarize specialized or technical information from varied sources. This may require selecting the most appropriate material and the use of spreadsheets and customized database applications.
• Organize, establish, and maintain data sources that may include legal documents and/or other records.
• Perform light financial duties such as tracking all expense voucher requests, preparing billing reports and timesheets.
• Compose, draft, summarize, prepare, proofread and/or edit documents such as policy and procedure manuals, phone lists, correspondence and contracts.
• May distribute workload among other office employees, provide direction and training and monitor the quality and completion of work.
• Maintain close contact with the public. Assist both internal and external customers to establish services needed, follow through, and other related duties involving confidential matters.
• Perform other related duties and responsibilities as assigned within the scope of the Administrative Specialist III position.

Qualifications

High school diploma or equivalent, and two years' experience in court office procedures and processes, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Skill in working with diverse populations and/or emotional situations with cultural sensitivity. Able to maintain confidentiality on sensitive matters.

Excellent communication and interpersonal skills are required. Must be flexible and able to deal with competitive demands and high-volume workload. Must be proficient with various computer software applications including Microsoft Office programs and database management. Must have the ability to learn specialized software applications. Must have the ability to handle sensitive case information in a fast-paced court environment.

If you are excited about this role but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the needed candidate for this or other roles.

Additional Information

Special requirements: The ability to reliably travel throughout the county is required. Finalists are subject to the Washington State Patrol criminal background check and a reference check. Criminal background records are not automatically disqualifying.

Selection process: Application materials will be screened for qualifications, and the most competitive candidates will be invited for interviews.

Union membership: Positions in this classification are represented by Local 2084SC of the Washington State Council of County and City Employees.

King County Superior Court is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

If you have questions regarding this position, please call King County Superior Court Human Resources at 206-477-1536.