Short-Term Temporary or Out-of-Class (OOC) Talent Acquisition Administrative Staff Assistant

Full Job Description

Seattle Public Utilities (SPU) has an exciting Short-Term Temporary (external) or Out-of-Class (internal) opportunity Talent Acquisition Team.

We're seeking a motivated professional to step into the role of Administrative Staff Assistant.

The successful candidate will provide administrative support in a variety of employment related duties, including daily Workday activities.

This OOC position will report directly to the Manager of Talent Acquisition.

This Temporary or OOC opportunity is expected to last up to 12-months and is open to all qualified candidates. External candidates are [initially] non-benefited and will receive premium pay in lieu of benefits.

About Seattle Public Utilities: Seattle Public Utilities (SPU) is a community-centered utility that delivers vital services to Seattle residents and businesses including drinking water, drainage and wastewater, and garbage/recycling/compost.

SPU also provides drinking water for 1.5 million customers in the region. SPU’s work includes system maintenance and improvements and keeping Seattle clean.

Over 1,400 SPU employees work with our community to provide affordable and equitable stewardship of our water and waste resources for future generations.

For more information about Seattle Public Utilities (SPU), checkout the following:

• SPU Website
• SPU Workplace Expectations
• Strategic Business Plan
• 
  

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity.

We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring and promotional opportunities.

Requirements

Primary Job Responsibilities for this OOC Administrative Staff Assistant role:

• Coordinate and participate in a variety of hiring related activities
• Provide critical Workday data entry and support
• Review, research, and triage hiring requests for temporary assignments, out-of-class (OOC) opportunities, and internships for accuracy and completeness
• Export Excel reports from Workday, Power BI and other applications for HR staff review
• Assist in recruitment outreach efforts

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Experience: One (1) year of experience in administrative analysis, budget administration or preparation, office management, personnel administration, program administration, as staff assistant, or in a closely related field.

Education: Bachelor's degree in Business or Public Administration or another related field (*If no degree two (2) additional years of qualifying experience is required)


Desired Qualifications:

• Experience and familiarity with Workday position management functions
• Human resource experience
• Strong problem solving and critical thinking skills
• Ability to communicate and work effectively within a fast-paced work environment

Additional Information

How to Apply:

In addition to fully completing the online application, we require candidates to attach a current resume, and cover letter describing your work experience(s) and how that makes you a good candidate for this temporary role.

The full salary range for this position is $41.44 per hour - $48.31 per hour.

*Temporary employees begin at Step 1 of the pay progression, at $41.44 per hour.

Workplace Environment/Expectation: This position allows for the flexibility of a hybrid work schedule. City employees will have the option to work remotely two days a week. Individual schedules will be agreed upon by the employee and their supervisor.

Who may apply: All qualified candidates may apply.

The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience. This position is open to all qualified candidates that meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans

If you have any questions, please contact Heather Baldwin-Stewart at Heather.BaldwinStewart@seattle.gov.