Administrative Specialist

Full Job Description

This position is located in the Criminal Section.

As the Administrative Specialist, you will perform a full range of administrative duties to support the organization's operations, including serving as the liaison between employees and management; providing customer service; analyzing data, researching information, and preparing reports; managing and drafting documents or correspondence; making travel arrangements; coordinating meetings; and performing timekeeping processes.

Specialized Experience Requirements To qualify for the position of Administrative Specialist, at (GS-0301-9), you must have one (1) year of specialized experience equivalent to at least the GS-07.

Your resume must clearly demonstrate that you possess all of the specialized experience listed below, showing you have the knowledge, skills, and abilities needed to successfully perform the duties of the position.

Specialized experience includes: - assist with travel arrangements, authorizations and vouchers, and travel cards; AND - assist trial teams with file management and trial preparations, including tasks such as reviewing and organizing materials, organizing spreadsheets, and preparing trial binders; AND - assist with legal memoranda packages, authorizations, and correspondence.

OR You may substitute education for specialized experience as follows: - a master's or equivalent graduate degree; OR - 2 full years of progressively higher-level graduate education leading to such a degree; OR - LL.B.

or J.D., if related. OR Combination of Experience and Education.

To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent.

Only graduate level education in excess of the first 18 semester hours (27 quarter hours) may be combined to be considered for qualifying education.

Time-In-Grade Requirement: Applicants who are current Federal employees applying for a higher grade must meet time-in-grade requirements by the closing date of this announcement.

You MUST provide an SF-50, which shows position, type of service appointment, tenure group, grade, duty location, and salary.

If your most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year (52 weeks) time-in-grade, as required by the announcement.

Consider providing an additional SF-50 that clearly demonstrates one-year time-in-grade (examples of appropriate SF-50s include: Promotions; Within Grade/Range Increases; and SF-50s dated a year apart within the same grade/position.

No award SF-50s will be accepted). Failure to submit the required SF-50 document will result in an ineligible rating under merit promotion procedures.

After you submit your application, you will receive notification indicating whether or not the USA Hire assessment is required.

You will have 48 hours from the closing date of this announcement (04/07/2026) to complete the assessment which is part of your application.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments.

Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision.

You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, in the Federal service, public or other private sectors, and is typically in or related to the work of the position to be filled.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience.

All qualifications, time-in-grade, and education requirements, if applicable, must be met by the closing date of this announcement and clearly documented in your resume.

YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement.

If you are using experience to meet all or part of the qualification requirements, please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement.

Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating.

Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.

See the Required Documents section for important notes about what must be included in your resume.

During the eligibility review process, the Human Resources Specialist will only review the latest document uploaded to USA Jobs.

Therefore, if you submit duplicate documents, ensure the last version uploaded to USA Jobs is the necessary document required to meet the criteria/qualifications described in this job announcement.

Major Duties:

The incumbent will serve as an Administrative Specialist-GS-0301-9.

Duties include, but are not limited to: Primary point of contact for administrative functions for the Section Regularly coordinate and maintain a high volume and wide variety of legal memoranda packages, authorizations, and correspondence between the Section, the Front Office, and other components, including updating spreadsheets with status reviews and/or reports Payroll administrator Travel administrator for the Section where a majority of staff require nationwide and/or international travel up to 75% of the time, including travel arrangements for employee travel to the National advocacy Center, and travel by expert witnesses and fact witnesses Administratively support paralegals and attorneys with important and time-sensitive projects, including: preparing witness binders and trial exhibits per their specifications; creating Excel spreadsheets; organizing material from a variety of social media platforms; and reviewing and printing material from smart phones