Administrative Services Specialist

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-GAM-12898131-MS.

GS-9: To be qualified at the GS-9 grade level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a Combination of Education and Experience.

Specialized Experience: At least one full year of specialized experience equivalent to the GS-7 level in Federal service maintaining and administering a variety of budget and financial management activities; administering a variety of routine contracting and procurement activities; providing administrative support services in areas such as space management, purchasing supplies and equipment, security, internal controls, mail, records, reproduction services, forms management and communication services, office automation, information management and communications hardware and software; and coordinating a variety of facility maintenance and/or repair activities for workspaces.

OR Education: One of the following types of education in a related field (e.g., Business, Accounting, Finance): Master's or equivalent graduate degree (such as an LL.B.); OR 2 full years of progressively higher-level graduate education leading to such a degree.

Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

OR Combination of Specialized Experience and Education: A combination of specialized experience and graduate education which when combined meets 100% of the requirements for the position.

Only graduate education in excess of one (1) full year is creditable. To compute the percentage divide your total months of qualifying experience by 12.

Then divide your semester hours of graduate education beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages.

The total percentage must equal at least 100% to qualify for this grade level.

GS-11: To be qualified at the GS-11 grade level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a Combination of Education and Experience.

Specialized Experience: At least one full year of specialized experience equivalent to the GS-9 grade level in Federal service formulating, justifying, and monitoring the execution of an office budget; reviewing requisitions, products and services; identifying cost-benefit relationships between budget and program goals; and analyzing and making recommendations to support service functions in areas such as space management, purchasing supplies and equipment.

OR Education: One of the following types of education in a related field (e.g., Business, Accounting, Finance) a Ph.D.

or equivalent doctorate degree; OR 3 full years of progressively higher-level graduate education leading to such a degree; OR LL.M., If related.

Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

OR Combination of Specialized Experience and Education: A combination of successfully completed graduate education and experience which when combined meets 100% of the qualification requirements for the position.

Determine your total qualifying experience as a percentage of the experience required for this grade level; then determine your education as a percentage of the education required for this grade level; then add the two percentages.

The total percentage must equal at least 100% to qualify for this grade level. In order to qualify based on a combination, graduate education must be in excess of two full years.

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

If selected for this position, you will serve as an Administrative Services Specialist in the United States Attorney's Office, Middle District of Georgia.

You will provide a wide variety of technical and administrative support services in the areas of contracting, records management, facilities management, finance and budget.

Typical work assignments will include, but are not limited to: Serving as Contracting Officer Representative for construction, maintenance, service contracts and all minor repair projects.

Responsible for maintaining and administering a variety of budget and financial management activities. Monitoring and tracking obligations and expenditures.

Responsible for administrating routine contracting and procurement activities. Reviewing requisitions and formal advertising or negotiations.

Coordinating a variety of facility maintenance and/or repair activities for offices workspaces.

Promoting and coordinating effective records management programs with managers and employees by providing guidance and training.

Ensuring that personnel, records, and the facility are safe and in full conformance with applicable security requirements Projecting and analyzing space needs based on proposed initiatives, staff changes and technology improvements.

Responsibilities will increase and assignments will become more complex as your training and experience progress.