Administrative Services Officer 2 - Human Relations Commission

Full Job Description

The Administrative Services Officer 2 - Human Relations Commission provides comprehensive administrative and operational support to the Metropolitan Human Relations Commission (MHRC).

This position plays a key role in ensuring the efficient day-to-day operations of the office by coordinating administrative processes, supporting staff and Commissioners, and assisting the Executive Director with scheduling and operational needs.

The Administrative Coordinator will assist with vendors, procurement, and internal stakeholders, and performs related duties as assigned.

The mission of the Metro Human Relations Commission (MHRC) is to protect and promote the personal safety, health, security, peace, and general welfare of all people in Nashville and Davidson County. We educate to promote a better understanding between groups, cultures, and ideologies. We advocate to give voice to segments of our society that have often been unheard and left out of our civil discourse and decisions.

Requirements

• Assists with daily office operations to ensure smooth and efficient administrative functioning.
• Communicates with vendors and coordinates with procurement to support purchasing and contractual needs.
• Supports the operational and administrative needs of the Commission, including preparation for meetings and Commission activities.
• Provides administrative support to staff, including coordinating logistics and responding to routine inquiries.
• Assists the Executive Director with scheduling, calendar management, and coordination of meetings and appointments.
• Schedules meetings and manages calendars for staff and Commission-related activities.
• Handles incoming and outgoing correspondence, including phone calls, emails, and mail.
• Prepares documents, reports, agendas, and other materials as requested.
• Maintains organized filing systems, both electronic and physical, to ensure records are accurate and accessible.
• Orders office supplies and monitors inventory to support office operations.
• Provides on-site support for MHRC-hosted and sponsored events, including evenings or weekends as required.
• Attend MHRC-hosted and sponsored events, which may occur outside of normal business hours.
• Performs clerical and administrative tasks to support the overall mission and operations of MHRC.

Qualifications

Bachelor’s degree from an accredited college or university and (2) two years of professional experience administrative, clerical, or operational support experience

“Additional experience may be considered in lieu of education”

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Additional Information

• Demonstrates strong organizational and time-management skills
• Communicates clearly and professionally with internal and external stakeholders
• Maintains accuracy and attention to detail in administrative tasks and documentation
• Effectively prioritizes multiple tasks and deadlines in a fast-paced environment
• Maintains confidentiality and handles sensitive information appropriately

We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.