Administrative Assistant

Full Job Description

This is a Non-Civil Service position in the Department of Law. The Administrative Assistant performs routine administrative activities involved in preparing, maintaining, and processing legal documents and records pertaining to lawsuits, claims, and related legal matters. Works in-person in a professional office setting full time. Performs other related duties as required.

**Resumes must be included with employment application**

Requirements

• Performs administrative duties.
• Processes the mail and invoices.
• Saves legal filings in the appropriate file.
• Calendars meetings and deadlines for attorneys.
• Sets up and maintains files.
• Handles complaints and inquiries, both in-person and by telephone.
• Communicates with attorneys, clients, various court officials, and the public.
• Plans and schedules meetings and appointments.
• Uses word processing packages, department software programs, computer databases, and spreadsheets.
• Assembles data and prepares reports as needed.
• Types various documents and makes corrections in spelling, punctuation, and grammar.
• Drafts responses to correspondence.
• Provides routine administrative assistance to attorneys and staff members.
• Files and verifies a variety of legal documents.
• Delivers and retrieves documents from other Metro Departments or legal offices.
• Takes recycling bins outside for weekly pickup.
• Assists with maintenance of a legal library and supply room.
• May review work of other office personnel.

Qualifications

EDUCATION AND EXPERIENCE:
High School Diploma or equivalent and three (3) years of experience in a legal or related field
OR
Two (2) years of college and one (1) year of experience in a legal or related field

LICENSES REQUIRED:
Valid Driver's License

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Additional Information

• Ability to compile and maintain records
• Ability to process invoices
• Abilitytorespond tocorrespondence
• Abilitytohandleinquiriesorreferthemtotheappropriate party
• Ability to communicate effectively, both orally and in writing
• Abilitytocollectandcompiledata
• Abilitytoestablishandmaintaineffectiveworkingrelationships
• Working knowledge of administrative methods and practices
• Working knowledge of office management and organizational methods
• Working knowledge of the policies, procedures, laws, and regulations governing the various activities of the department
• Working knowledge of the legal provisions, ordinances, and procedures affecting the processing of lawsuits
• Skill in using general office equipment and software
• Skill in working with the public

We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640