Administrative Services Assistant (Office Automation)

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

GS-5: To be eligible at the GS-5 level, you must have: Specialized experience: Applicant must possess one (1) full year of specialized experience equivalent to the GS-4 level.

Specialized experience is defined as experience providing clerical support in an office setting, including managing front desk or general office operations (e.g., answering phones, assisting visitors, and handling mail); reviewing documents for accuracy and assisting with processing forms or requests; maintaining files and records; and utilizing automated software to prepare documents, reports, correspondence, and other related materials.

OR Education: Four years of education above the high school level.

OR Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level.

Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.

One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-6: To be eligible at the GS-6 level, you must have at least one year of specialized experience equivalent to the GS-5 level.

Specialized experience is defined as experience reviewing and verifying invoices for payment; processing purchase requests; reviewing and processing sensitive information; updating property or asset information into a database; managing supply levels and monitoring delivery timelines; and coordinating service or maintenance requests.

GS-7: To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level.

Specialized experience is defined as experience purchasing supplies and services; resolving issues with orders or services while coordinating solutions with vendors; monitoring service contracts and agreements; managing and processing sensitive information to ensure accuracy and compliance; and supporting planning efforts for supplies, equipment, and office operations.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors.

(A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

If selected, the incumbent of this position provides a variety of administrative support functions in the areas of acquisition of goods and services, facilities, supply inventories, building and equipment maintenance, mail management, and information receptionist.

Typical work assignments will include: Provides clerical support by answering multi-line telephone systems, greeting and escorting visitors, sorting and distributing mail.

Produces a variety of documents utilizing word processing software functions, working from handwritten drafts, edited copies, or electronic files.

Maintains adequate levels of office supplies using judgment regarding availability of supplies and lead time needed for delivery.

Monitors service contracts and agreements for office equipment and other materials. Ensures building maintenance and repairs are performed promptly and adequately.

Purchases supplies and services to meet the needs of the United States Attorney's Office, Eastern District of Louisiana. Serves as the Assistant Property Custodial Officer.

Processes and evaluates personnel security pre-employment requests for completeness and regulatory compliance.

Responsibilities will increase and assignments will become more complex as your training and experience progress.