Administrative Officer

Full Job Description

The Administrative Officer position is located within the Nursing Department with the ANE of Med/Surg, ICU, and Dialysis.

ANE of Med/Surg, ICU, and Dialysis inpatient areas are located in the Medical Center.

ANE of Med/Surg, ICU, and Dialysis is a active clinical service staffed by nursing personnel who support acute inpatient care needs.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/17/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07.

The grade may have been in any occupation, but must have been held in the Federal service. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: GS-07 : You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include but are not limited to: .

Examples of specialized experience would typically include, but are not limited to: Specialized Experience: Performing Timekeeping (VISTA) duties.

Providing administrative and human resources personnel management support and functions (hiring, leave management, incentive award/recognitions).

Experience using Microsoft Word, Outlook, Power Point, Excel. Experience with budgets, procurement, and contracting administrative functions Preparing reports and correspondences.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have Successfully completed one full year of graduate level education in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.

(transcripts required). OR, Superior Academic Achievement: Completed all the requirements for a bachelor's degree in a curriculum that is qualifying (i.e.

hospital administration, public health administration, or related fields such as course work in health care administration) for the position to be filled and I meet one of the following: Rank in the upper one-third of your class in the college, university or major subdivision A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study.

A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study.

Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies.

For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp. Note: Transcripts are required.

For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f.

OR, Combination of Specialized Experience and Education: Equivalent combination of successfully completed graduate education and specialized experience to meet the total experience requirements.

The education portion must include graduate courses that demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

Only education beyond a bachelor's degree may be used to qualify for the GS-07 level. Note: Transcripts are required.

Specialized Experience: GS-09 : You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include but are not limited to: .

Examples of specialized experience would typically include, but are not limited to: Assists with human resources functions such as recruitment, position classification, performance, and training.

Utilizes computer systems and technical aspects of the hardware and software for output/input and analyses of data and advanced computer skills (Microsoft Word, PowerPoint, Excel, Access).

Preparing budgets, managing and balancing financial aspects of general fund control points and purchase procedures Processing and reviewing documents including legal documents, billing information, medical records, or administrative records for completeness and accuracy.

Creating reports, coordinating and scheduling meetings, and submitting requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.).

OR, Education: Successfully completed a master's or equivalent, or 2 years of progressively higher-level education leading to such a degree, or an LL.B or J.D.in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position.

NOTE (Transcripts are required).

OR, Combination of Specialized Experience and Education: Equivalent combination of successfully completed graduate education and specialized experience (beyond the first graduate year or 18 semester hours) and specialized experience to meet the total experience requirements.

The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of the position. Note: Transcripts are required.

You will be rated on the following Competencies for this position: Communication Knowledge Management Administration and Management Analysis and Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is mostly sedentary, although there is some walking, bending, and lifting. It is sometimes necessary to work at the computer for extended periods of time.

The position requires the ability to concentrate with frequent interruptions.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Resolving administrative issues and managing daily clinic operations. Coordinating all aspects regarding human resource issues, including hiring.

Prepares all Service requests including but not limited to: staff recruitment, promotions, incentive awards, position descriptions, functional statements, performance plans, disciplinary and adverse actions, job classifications and separations, to ensure accuracy, completeness, and consistency with VA and Service missions and objects.

Assisting with preparing the annual budget plan for the control point assigned to the Nursing Service-Medical Surgical/ICU/Dialysis departments and submits through the ANE to the Associate Director of Patient Care Services.

Serves as the control point official to obligate and verify fund expenditures for the Service.

Serving as a primary timekeeper to include accurate posting of personnel hours of work, leave, corrections, and resolves exceptions. Trains other support personnel in the timekeeping process.

Ensuring the Nursing Service-Medical Surgical/ICU departments equipment inventory as contained in the Consolidated Memorandum Receipt (CMR) for clinical programs at SLVHSC outpatient service are completed timely.

The incumbent(s) is responsible for developing a plan with the ANE, and if necessary, other staff for all requests, including justifications, for purchases of new or replacement equipment for the Nursing Service.

Preparation and submission of monthly or quarterly analytical and interpretive reports as required by SLVHCS for their respective departments, The Joint Commission (TJC), VA Central Office (VACO), and any other reports requested.

The incumbent(s) retrieves and analyzes statistics from national databases such as VHA Support Service Center (VSSC) and other information sources to create requested reports.

Validating labor mapping statistics and certifies these statistics quarterly with the Managerial Cost Accounting Program (MCAP) formally Decision Support System (DSS).

Using the data, the incumbent(s) analyzes workload statistics to determine productivity for each provider.

Responding to Veteran requests for assistance promptly and in a friendly and professional manner, listens to customer feedback, positive and/or negative, and acts to resolve situations within their control.

Questions and issues not within the employee's control are referred in a timely manner to appropriate staff able to assist with the situation Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 7:30 am - 4:00 pm, subject to change based on the needs of the facility.

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD07412A and PD07411A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized