Administrative Services Assistant 2 - DHS - DCR - Vicki Douglas Juvenile Center - Berkeley Co.

Full Job Description

Under limited supervision, performs administrative and supervisor work in providing support services such as fiscal, personnel, payroll or procurement in a state agency or facility. Responsible for the management of day-to-day operations of a maximum-security juvenile detention facility. Supervises the work of office support staff, maintenance, custodian, and kitchen staff. Responsible for the management and training of new staff, including but not limited to implementing operational policies to include changes and updates as they pertain to the area of assignment. Complete bank transactions, including Oasis entries of such transactions. Assist HR Associate with duties including but not limited to Kronos, Insurance, Benefits, and facility recruiting. Complete facility weekly reports, such as weekly HR/hiring statistics – vacancy report, pay period end review report, and weekly overtime report. Attend weekly Management Department Head meetings. Assist Superintendent with facility annual improvement and budgeting needs. Will have some authority to vary work methods and policy applications and to commit the agency to alternative courses of action. Complete EPA/evaluations on employees supervised. Utilize OIS, Kronos, Oasis and Cactas in addition to any other data base system necessary to this position. Performs related work as required.

In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility.

Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088)

Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.

If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5,000 shall be removed from their salary, unless transferring to another CVPF.

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IMPORTANT: You MUST complete ALL parts of the application, including the Work Experience section, or you may attach a detailed resume. Please make sure to review the “Other Information” section of this listing for any specific instructions of the hiring department.

ATTENTION: Applicants may provide verification of post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified.

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Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by U.S .mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

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Qualifications

Training: Graduation from an accredited college or university. Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field.Experience: Two years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.

***Your complete work history is needed to qualify you for positions. Please be as detailed as possible and list all of your past employment.***

Additional Information

PSC salary exemption per West Virginia Code §24-1-1