Administrative Services Analyst I/II - Compliance and Contracts

Full Job Description

The County of Riverside's University Health System - Behavioral Health department seeks an Administrative Services Analyst I/II to join their Compliance and Contracts team located in Riverside.

This position is ideal for candidates who demonstrate strong analytical and critical thinking skills, particularly in applying contracting principles across a variety of behavioral health service models.

The selected candidate will be able to work independently within established workflows, manage competing priorities with minimal oversight, and possess a working knowledge of public-sector procurement processes

Under direction, the incumbent will be responsible for developing, amending, tracking, and monitoring behavioral health contracts, including Memoranda of Understanding (MOUs), contract renewals, and competitive procurements.

Duties include drafting and assembling contract documents, coordinating internal and external approvals, collaborating closely with program staff, and ensuring compliance with state and federal funding requirements (e.g., Medi-Cal, BH-CONNECT).

Experience supporting or administering contracts within the behavioral health field is strongly preferred.

Additional responsibilities include managing contract documentation within SharePoint, coordinating daily with internal departments and external vendors, and ensuring the timely routing of contract items for Board of Supervisors approval.

The position will also backfill critical workloads within the Contracts Administration Unit, playing a key role in maintaining operational continuity and ensuring uninterrupted behavioral health services.

Other related administrative duties will be assigned as required.

The ideal candidate will have professional experience and/or knowledge with the following: - SharePoint, Adobe, and Access. - Contract lifecycle management.

- Professional communication with both internal and external stakeholders. - Public sector contracting practices. - State and Federal funding streams, including Medi-Cal and BH-Connect.

- Board of Supervisors approval processes and associated documentation.

Work schedule:

9/80 Monday - Friday, start time 7:30am or 8:00am with every other Friday off.

The Administrative Services Analyst I classification is a natural progression under fill for the class of Administrative Services Analyst II.

Incumbents are eligible to promote to Administrative Services Analyst II after obtaining one year of experience as an Administrative Services Analyst I, receiving a satisfactory performance evaluation, and meeting the educational and/or experience requirements.

Failure to meet the requirements to promote at the end of the probationary period will result in incumbents being returned to their former County classification or new hires being probationary released.

Meet the Team!Riverside University Health System – Behavioral Health is a leading provider of mental health and substance use services in Riverside County.

With a dedicated team of professionals, including psychiatrists, clinicians, peer specialists, and paraprofessionals, RUHS-BH serves over 45,000 individuals annually.

We are committed to delivering culturally competent, evidence-based care across all ages. Our programs, including Mental Health Services, Substance Use Services, and the Public Guardian’s Office, address the diverse needs of our community.

At RUHS Behavioral Health, you’ll join a compassionate, innovative team where your skills make a real difference. We offer opportunities for growth, collaboration, and meaningful impact.

If you’re passionate about advancing your career while improving mental health in Riverside County, RUHS Behavioral Health is the place for you!

For more information, please visit www.ruhealth.org/behavioral-health

Requirements

•Conduct studies of operational, service and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
•Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
•Monitor adherence to contract terms.
•Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
•May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.
•May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.

•Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
•Develop reports and recommendations for appropriate action based on the analysis of gathered data.
•Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
•Recommend and establish contract forms and procedures; monitor adherence to contract terms.
•Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
•Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
•Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
•Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
•May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.

Qualifications

OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

OPTION II
Experience: Four years of paraprofessional experience in an administrative capacity.

OPTION III
Experience: One year as an Administrative Services Assistant with the County of Riverside.

ALL OPTIONS
Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control and/or contract monitoring.
Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures; interpret legislative and administrative mandates and regulations; establish and maintain effective working relationships with those contacted in course of work; communicate effectively in written and verbal form.



Other Requirements

License: Possession of a valid California Driver's License may be required.

Additional Information

Questions regarding this position? Contact Denise DeCamp at ddecamp@rivco.org