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Administrative Services Analyst II - Analytical and Administrative Support
County of Riverside
Facilities Management
Location
Riverside, California, 92502-1569
Salary
$34.58 - $45.90
per hour
Type
Closes
April 17, 2026
SES Pay Grade
Base salary range: $147,649 - $221,900
Typical requirements: Executive-level leadership experience. Senior executive qualifications required.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves providing administrative support to a real estate division by managing over 400 leases, analyzing data to improve operations, and helping with budgets and contracts for county facilities.
A good fit would be someone with experience in real estate administration who is detail-oriented and comfortable with data analysis and reporting.
The role supports keeping county buildings running smoothly across a large area.
Key Requirements
- One year of professional work experience in real estate
- Experience developing budgets, project costing, and contract monitoring
- Advanced proficiency in Microsoft Excel (e.g., VLOOKUPs and Pivot Tables)
- Ability to conduct analytical studies on administrative and operational processes
- Skill in preparing reports and recommendations based on data analysis
- Knowledge of budget preparation, control, and fiscal operations
- Experience monitoring contracts and recommending procedures
Full Job Description
The County of Riverside's Department of Facilities Management is seeking to an Administrative Services Analyst II position for their Real Estate Division located in Riverside.
The selected candidate will serve the Real Estate Division where they will provide administrative support and monitoring of 400 leases for the Division; conduct complex data reporting and analytical studies involving operational processes and programs. This includes making recommendations for the development, implementation, and improvement of departmental operations, services, and budgets. The incumbent will complete other duties as needed to support the administrative needs of the division.
Qualified candidates will possess a minimum of one year of professional work experience in real estate. The most competitive candidates will have experience developing budgets, project costing, and contract monitoring. Advanced proficiency in Microsoft Excel, such as performing VLOOKUPs and creating Pivot Tables, is also preferred.
The selected candidate will serve the Real Estate Division where they will provide administrative support and monitoring of 400 leases for the Division; conduct complex data reporting and analytical studies involving operational processes and programs. This includes making recommendations for the development, implementation, and improvement of departmental operations, services, and budgets. The incumbent will complete other duties as needed to support the administrative needs of the division.
Qualified candidates will possess a minimum of one year of professional work experience in real estate. The most competitive candidates will have experience developing budgets, project costing, and contract monitoring. Advanced proficiency in Microsoft Excel, such as performing VLOOKUPs and creating Pivot Tables, is also preferred.
Meet the team!
Riverside County Department of Facilities Management provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.
Requirements
• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.
• Develop reports and recommendations for appropriate action based on the analysis of gathered data.
• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
• Recommend and establish contract forms and procedures; monitor adherence to contract terms.
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.
Qualifications
OPTION IEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: One year of professional experience in an administrative capacity.
OPTION II
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Two years of paraprofessional or technical experience in an administrative capacity.
OPTION III
Experience: One year as an Administrative Services Analyst I with the County of Riverside.
ALL OPTIONS
Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.
Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.
REQUIRED:
- MUST possess a minimum of one year of professional work experience in real estate.
Additional Information
License/Certificate: Possession of a valid California Driver’s License is required as the candidate will be traveling to other facilities.
For questions regarding this recruitment:
Please contact Genesis Ochoategui at gochoategui@rivco.org, or call (951) 955-4593. Please allow 1-3 business days for response to general inquiries.
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