Administrative Officer

Full Job Description

This position serves as the Administrative Officer for the Logistics Service within the VA Health Care System with administrative responsibility, accountability and oversight for the Logistics programs and activities.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/05/2026.

Time-In-Grade Requirement: For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience and/or education as described below: GS-9 SPECIALIZED EXPERIENCE: Must have one (1) full year of specialized experience equivalent to at least the next lower grade (GS-7) in the Federal Service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled.

Specialized experience includes, but is not limited to: a wide knowledge of hospital administrative and clerical practices.

Applying fact finding techniques to evaluate clerical and administrative processes. Applying analytical techniques and evaluative methods to resolve issues or problems of a procedural nature.

Evaluating and recommending ways to improve the utilization of available resources and improve administrative management services.

Skill in the identification, analytical reasoning and the resolution of problems associated with budget, manpower and personnel.

Communicating orally and in writing with a variety of individuals to obtain and provide information, to write standard operating procedures and other informational papers, to develop and provide training, and to articulate a wide range of issues to Service management, and senior leadership, if required.

OR GS-9 EDUCATION: Must have a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related.

Such education must demonstrate the knowledge, skills, and abilities necessary to do the work of the position.

(TRANSCRIPTS REQUIRED) OR GS-9 COMBINING EDUCATION AND EXPERIENCE: Must possess a combination of specialized experience and graduate level education as described above.

(TRANSCRIPTS REQUIRED) You will be rated on the following Competencies for this position: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is mostly sedentary. However, it occasionally requires carrying of light objects such as files, books and papers, or computers; and some walking, standing and bending.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Administrative Management: provides overall administrative management for the service; interprets administrative policies, develops local policies and defines administrative requirements; provides advice to supervisors; monitors performance and suspense actions; monitors training completion and accomplishments of all staff; coordinates security clearances and access for visitors and contractors as necessary; Human Resources/Personnel Management: oversees all aspects of human resources requirements; provides advice pertaining to the procedures, laws, regulations and policies dealing with recruitment, employee/labor relations, training and other human resource functions; prepares and reviews position descriptions to ensure accuracy and adequacy; tracks current and projected personnel actions; completes and reviews reports and identifies deficiencies or discrepancies; ensures performance ratings are completed and submitted accordingly; Budget/Fiscal: manages budget formulation and execution for a changing budget of administrative expenses; serves as a purchase card holder and approving official for equipment and commodities procured; prepares budget estimates and identifies changes as needed; Space Planning, Property Management, Procurement and Supply Administration: acts as the Contracting Officer Representative for multiple short and long term service contracts; prepares procurement request and evaluates proposals for work; maintains records; establishes and oversees procedures for the receipt, review and follow-up on requisitions for purchases; responsible for space request and coordinates movements with other offices when necessary; ensures the service is adequately stocked with office supplies; Performs other related duties as assigned.

Work Schedule: Monday to Friday 8:00-4:30 Telework: Not Available Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD99842S Financial Disclosure Report: Not required