Administrative Officer

Full Job Description

This position is located at the Clement J. Zablocki VA Medical Center, Milwaukee WI a 1a facility, in the Sterile Processing Service (SPS), and supported catchment area.

The position has administrative responsibility, accountability, and oversight for the SPS programs and activities across the full jurisdiction of the health care system.

The primary purpose of Administrative Officer is to coordinate and implement all the administrative activities of the service.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-7 position you must have served 52 weeks at the GS 5 level. For a GS-9 position you must have served 52 weeks at the GS-7.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

GS-7 LEVEL GRADE REQUIREMENTS:SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: analytical and evaluative administrative duties including budgeting, human resources management, and related administrative support services.

OR Education: Applicants may substitute education for the required experience.

To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement if related.

(TRANSCRIPT REQUIRED) OR COMBINATION: Applicants may also combine education and experience to qualify at this level.

completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position.

Only education beyond a bachelor's degree may be used to qualify applicants for the GS-07 level.

(TRANSCRIPT REQUIRED) GS-9 LEVEL GRADE REQUIREMENTS:SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: extensive knowledge of a full range of functional areas such as human resources, purchasing, supply and properly management, records management, financial management an budget, and related administrative areas in order to ensure compliance with established policies, practices, procedures, and controls; Knowledge of administrative concepts, principles and practices sufficient to foresee problems and perform independently studies designed to evaluate procedures/processes; Manages information security within areas of responsibility to assure that computer system security and confidentiality of sensitive information; Plans, coordinates, and carries out the successive steps in fact-finding and analysis of the issues necessary to complete each phase of assigned projects; OR Education: Must have successfully completed master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B.

or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work.

(TRANSCRIPTS REQUIRED) OR Combination of Experience and Education: Must have successfully completed an equivalent combination of experience and education as described above.

Such education and experience must demonstrate the knowledge, skills, and abilities necessary to do the work.

(TRANSCRIPTS REQUIRED) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is often sedentary. Walking, standing, bending and carrying of light items such as papers, charts, reports and files is expected.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties: Provides for the overall administrative management of the Sterile Processing Service. Exercises independent and creative judgment in accomplishing major duties.

This may include interpreting administrative policies, developing local polices, defining administrative requirements, and/or providingadvice to the Chief on related issues.

Assists in the planning, review, and reporting of data/statistical results of program/project studies. Performs a basic analysis of the data and generates a variety of reports.

Schedules appointments, coordinates meetings, and/or schedules conferences. Independently schedules Chief of SPS and staff members' time based on a knowledge of preferences and current commitments.

Maintains the appointment calendar, schedules appointments, reminds supervisor/staff members of the subject matter prior to the meeting and makes administrative arrangements as required.

Obtains and monitors the use of services, supplies, or equipment for the offices.

Justifies and requests replacements foroutdated equipment by identifying the outdated equipment, gathering relevant information on office equipment, or requesting office equipment for own work area.

Advises the Chief and Supervisors regarding procedures, laws, regulations, and policies dealing with workforce diversity, recruitment, merit promotion, employee and labor relations, employee career development, human resources training, and other human resources related activities.

Maintains the records for the training and development programs directed at providing a highly trained and skilled work force for accomplishing the mission.

Advises employees on individual training needs and objectives. Work Schedule: Monday - Friday 7:30am - 4:00pm Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PD240980 and PD240990 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.

Selection at a lower grade level does not guarantee promotion to the full performance level. Promotion potential to GS-9