Administrative Staff Assistant

Full Job Description

Who May Apply: This position is open to all King County employees who have completed probation in a career service position.

This position serves a vital role in meeting our mission of setting fair and equitable property values through thorough administrative and technical oversight and support, and data analysis of the residential appraisal administration of the department.

This role involves daily interaction with staff and the public, requiring leadership and collaboration skills, a strong grounding in administrative support and analysis of property/real estate data sets, excellent problem solving and analytical skills, and the ability to work in a culturally and generationally diverse team-oriented environment.

Supporting the Residential Division Director, this position helps support our commitment to be one of The Best Assessment Departments in North America.

Are You...?

• An approachable and skilled office manager with strong administrative, research, and organization skills?
• An independent and skilled administrator who can set your own direction and meet organizational objectives?
• A planner, and do you display strong listening skills with an employee/customer focus and a genuine interest in administrative support functions?
• A priority setter, who sets clear goals and operational targets using your technical learning ability to ensure project and program success?
• An effective time manager, and do you display timely and quality decision making ability?

OUR COMMITMENT TO EQUITY AND SOCIAL JUSTICE:
As the only regional governments in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.

We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.

The selected candidate will integrate King County's Equity and Social Justice principles into the daily functions of this position.

The Department of Assessments and King County value diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.

The Department of Assessments values innovation, creativity, and engagement among its employees, and actively promotes organizational improvement and new approaches to existing operations and issues.

Requirements

ABOUT THE JOB: The department is searching for a candidate who is composed and an action-oriented administrative professional with office management and administrative leadership skills for coordinating and supporting various divisional and department level work.

Knowledge of technical real property appraisal administration skills is a foundational skill sets for this position.

Exercising a high degree of initiative, independent judgment, and collaboration in coordinating and implementing administrative divisional operations. Specifically:

The successful candidate will:

• Function as the principal administrative support for the division manager and employees, and manage the divisional administration.
• Serve as the divisional coordinator and liaison with other central service providers, such as information technology, facilities, human resources, payroll, and procurement.
• Act as the division’s records lead to support department records management.
• Manage, monitor, and maintain divisional supplies.
• Represents the division and department on committees, events, and projects.
• Supports technical assignments by the division director and senior appraisers.
• Collaboratively work with the HR/Payroll Administrator and divisional staff to coordinate and manage training records.
• Provide exceptional customer service when responding to information requests from the leadership, County departments, and internal and external stakeholders.
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The successful applicant who accepts this position will work a 4-day per week schedule, 8.75 hours per day schedule for thirty-five (35) hours per week.

Qualifications

WE ARE LOOKING FOR CANDIDATES WITH:

• Strong coordination and office management skills and the ability to work well within a collaborative, team environment.
• Customer and Employee focus with a dedication to integrity, ethics, trust, and values.
• Demonstrated understanding and application of technical appraisal and/or property value accounting data.
• Ability to meet production goals and deadlines and ability to organize and prioritize divisional work.
• Proficiency and ease in using business productivity tools and cutting-edge technology in your everyday work; (We use iPads, Microsoft Office Suite, and other assessment related tools).
• Exceptional listening skills and the ability to keep up with evolving business needs through flexibility and rapid integration of new concepts.
• An action-oriented mindset with the ability to maintain composure during peak workload demands.
• An ability to get things done with minimal supervision.

In addition, Any combination of education and/or experience that clearly demonstrates the ability to successfully perform the duties of the position listed above and may include:

• A minimum of three (3) years of administrative oversight, office management or accounting administration/property appraisal experience, including at least two (2) years of independent administrative or financial responsibility working within a group or team of professional, technical or management staff.

Two (2) years of experience using a computer and operation-specific software such as Excel, Work and Outlook, as well as other database programs.

This experience should include developing and working with complicated spreadsheets, using form/letter templates, receiving, and sending information in these formats via email and updating information in a mainframe database.

Additional Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce.

To reach this goal we are committed to workforce equity.

Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards.

We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.

Please contact Alicia Rivet at 206-263-2264 or at alicia.warren@kingcounty.gov , if you have any questions regarding this opportunity.

WORK LOCATION: The primary work location for this position is the King County Black River Office, 900 Oakesdale Ave SW, Renton, WA 98057.

WORKING CONDITIONS: This role is primarily onsite at the designated work location, with limited opportunities for remote telework as approved by the organization

Sound interesting? Put your skills to work!

This position is represented by OPEIU, L8.