Administrative Officer

Full Job Description

This position serves as an Administrative Officer for the Juneau Flight Standards District Office. The duty location for this position is Juneau, AK.

FV-G: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F (FG/GS 5/7/9).

Specialized experience is defined as experience organizing office administrative functions in support of daily operations and purchasing supplies and equipment adhering to regulatory and procedural requirements; experience using computer software applications to prepare spreadsheets, correspondence, presentations, graphs, etc.; and support management in tracking and managing various administrative and operations programs and projects.

FV-H: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G (FG/GS 10/11).

Specialized experience is defined as experience in applying management principles, methods and techniques to solve problems of the organization; experience with the general management of an organization; experience developing and securing fiscal and business resources and services needed to manage and run an organization.

OR; Education substitution for FV-G: Ph.D.

or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position.

Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work.

There is no education substitution at the FV-H level.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university.

A copy of the evaluation results must be included, otherwise your foreign education will not be considered. If you are qualifying based upon your education, you must submit your college transcripts.

If selected, official college transcripts will be required. Qualifications must be met by the closing date of this announcement. Major Duties:

FV-G Band Duties (Administrative Officer): Incumbent is responsible for providing advice and guidance on varying fiscal and administrative matters to management.

Provides or secures the resources or services needed to run the organization.

The work involves direct assistance to the supervisor who has the primary responsibility for the direction of the organization established to accomplish the mission.

As the office Administration Professional, assists managers and staff in projecting staffing needs, including staffing levels and grades, and conducts work flow studies within the organization.

Coordinates with HR to obtain guidance as it relates to organizational related functions including pay, leave, and benefits.

Reviews travel associated matters and the training program including initial and recurring.

Responsible for managing the office logistics program including personal property, supplies and services, and acquisition activities, awards, OSHA, security, and vehicle management.

Identifies, analyzes, and recommends solutions to recurring problems and offers recommendations for improvements.

Interprets guidelines and provides management with advice and counsel on the operation of assigned programs and interrelationships of such programs.

Most assignments are completed without direct supervision as established in the guidelines. Some discretion is given to select the most appropriate approach.

FV-H Band Duties (Administrative Officer): Tracks and analyzes data to ensure compliance with policies and procedures.

Responsible for coordinating and performing multiple and varying assignments under the general direction of the manager. May work as a team member on various projects.

Responsible for planning time and assisting others to plan and use assigned resources to complete tasks.

Responsible for coordinating and accomplishing administrative tasks in a wide range of administrative and analytical duties.

Evaluates and monitors office expenditures and makes sound changes based on trends and analysis, merit and deficiency situations, and known or anticipated program changes.

Performs immediate and long-range planning and control for organizational services independently, anticipating program changes, etc.

Coordinates with Human Resources for advice on advisory services as they relate to organizational functions including pay, leave, and benefits.

Reviews travel associated matters and manages the training program including initial and recurring.

Responsible for managing the office logistics program including personal property, supplies and services, and acquisition activities, awards, OSHA, security, and vehicle management.

Procures office supplies and equipment and closely monitors expenditures and reviews purchase card statements for accuracy.