Administrative Officer

Full Job Description

If you have experience with a wide array of administrative management functions, such as: finance and budget; personnel management; procurement; information resource management; contracts management; and space and facilities management; AND you want to play a significant role in a dynamic organization, then consider applying!

In order to qualify for an Administrative Officer, GS-0341-13 position: You must demonstrate in your resume at least one (1) year of qualifying experience equivalent to at least the GS-12 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Planning, developing, executing and monitoring budgets with many different sources and types of funding.

2) Performing contract administration duties including planning and managing contract and equipment leases.

3) Serving as approving official for requisitions of equipment, supplies, and other materials and services.

4.) Providing advice in a variety of human resource areas such as staffing and recruitment, employee development and training, and conflict resolution.

5.) Developing standards/policies/procedures involving administrative functions in an organization.

You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay.

Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire.

Ensure you support your self-ratings with the information you provide in your application. We may verify or assess your qualifications at any time.

Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy.

Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time.

Verification may, but need not, begin before receiving an offer. Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12915967 Major Duties:

Serve as principal advisor on all administrative management matters associated with programs and operations.

Develop and advise on administrative requirements for a complex organization and actively participate in developing and implementing administrative management policies.

Define goals to be met on major program issues, recommend a course of action, and implement the alternative policies chosen for various administrative areas of the organization, such as budget and fiscal management, supply, service and equipment procurement, personnel and workforce utilization, contract negotiation, construction and renovation, or space utilization.

Plan, develop, formulate, prepare, execute, monitor, and/or forecast organizational budgets.

Advise program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Provide advice regarding significant deviations from original plan.

Analyze financial and budget control statements to advise management on the status of funds.

Assist in the review of analyzing budgets for each object class, appropriate allotments, and use of allocated funds in conformance with regulations.

Provides administrative support for organizational procurement and contracting by providing, securing and/or negotiating for the resources or services needed to manage and run an organization.

Coordinate human resources actions and advise staff on human resources regulations, procedures and policies relative to Federal employees and contract personnel; and provides advice and oversight for applicable Human Resources services and/or functions.

Serve as the point of contact for problems and inquiries related to the space that employees occupy.