Administrative Officer

Full Job Description

If you have experience with a wide array of administrative management functions, such as: finance and budget; personnel management; procurement; information resource management; contracts management; and space and facilities management; AND you want to play a significant role in a dynamic organization, then consider applying!

In order to qualify for an Administrative Officer, GS-0341 position at the GS-09 level, you must have: A.

completed a master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree or an LL.B. or J.D., if related; OR B.

1 year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Analyzing routine expenditures and spending plans.

2.) Drafting specifications for use in contracts. 3.) Conducting routine cost comparisons and estimates.

4.) Assisting in performing general administration and advisory services including procurement, human resources services, facilities and space management, and property management. OR C.

a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.

In order to qualify for an Administrative Officer, GS-0341 position at the GS-11 level, you must have: A. completed a Ph.D.

or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related; OR B.

1 year of specialized experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Participating in the preparation and execution of organizational budgets.

2.) Reconciling monthly 3/27/2026 8:23 EDT Page 2 of 6expenditures against allocated funding. 3.

Drafting specifications and statements of work for service contracts and equipment leases, including conducting negotiations with vendors.

4.) Assisting in performing general administration and advisory services and/or functions, such as time and attendance, human resources services, facilities management, property management, and space/logistics, safety/security; OR C.

a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.

In order to qualify for an Administrative Officer, GS-0341 position at the GS-12 level You must have 1 year of specialized experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Preparing, executing and monitoring organizational budgets.

2.) Analyzing and evaluating financial information to assess overall financial performance of an organization and making recommendations to improve performance.

3.) Developing acquisition plans and cost estimates; monitoring contract performance and compliance with terms and conditions of purchase orders.

4.) Verifying accurate distribution of accountable property and resolving property management discrepancies. 5.) Providing advice on staffing and recruitment issues.

You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay.

Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire.

Ensure you support your self-ratings with the information you provide in your application. We may verify or assess your qualifications at any time.

Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy.

Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time.

Verification may, but need not, begin before receiving an offer. Preview assessment questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12915966 Major Duties:

Advise program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Provide advice regarding significant deviations from original plan.

Perform the full-range of general administration and advisory services and/or functions, performing all that apply: outside activities, time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, safety/security, and travel.

Conduct negotiations with vendors to obtain goods and services. Provide information on Congressional and other outside inquires and reports; and recommend positive course of action.

Create and execute strategic and/or operating plans for new fiscal years, which includes the gathering of key information essential to the planning process such as internal information, benchmarking information, and stakeholder input.

Interpret policies and procedures in the management of space and facilitates. Manage and monitor the budget, design, construction and modification of existing and/or new space.

Responsible for tracking overhead costs associated with assigned space.