Administrative Officer 3

Full Job Description

Are you an administrative professional with sharp attention to detail and strong leadership qualities?

The Office of Vocational Rehabilitation (OVR) - Bureau of Central Operations - Staff and Agency Support Division is on the lookout for an Administrative Officer 3 to complete our team!

This position is responsible for human resource functions, recruitment and outreach, and the Office of Vocational Rehabilitation's Diversity Inclusion for Vocational Excellence program.

Apply with us today and take this next step forward in your career.

Requirements

As an Administrative Officer 3, you will oversee and ensure all day-to-day support and service for OVR staff statewide.

Work includes developing, implementing and communicating information to internal and external programs, staff, and stakeholders through presentations and communications.

You will be responsible for statewide development and implementation of the agency's diversity, recruitment, and outreach functions in the Vocational Rehabilitation system.

As human resource liaison, you can expect to plan and develop a diversity plan for OVR, analyze the effectiveness of hiring actions, and communicate any issues with Human Resources.

Additional duties to include:

• Preparing and delivering presentations and representing the Executive Team at statewide events
• Representing the Office of Vocational Rehabilitation to staff, stakeholders, participants, and the public in an effective and professional manner
• Maintaining relationships with colleges and universities for internships
• Maintaining data effectively, and accessing and analyzing electronic information
• Providing technical assistance to managers in the field to assist with decision making regarding staffing

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• This position is Alternate Work Schedule eligible.

Telework: You may have the opportunity to work from home (telework) part-time upon successful completion of the training period.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to a headquarters office. Headquarters may be flexible depending on the selected candidate.

The ability to telework is subject to change at any time. Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $67,736.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Four years of experience in progressively responsible and varied office management of staff work in public or private organization, including experience in personnel management budgeting or procurement; and such training as may have been gained through graduation from a four-year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

Completing the application, including all supplemental questions, serves as your exam for this position.

No additional exam is required at a test center (also referred to as a written exam).Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

Your score is valid for this specific posting only.You must provide complete and accurate information or:your score may be lower than deserved.you may be disqualified.You may only apply/test once for this posting.Your results will be provided via email.