Administrative Officer 2 (PCN 110252)

Full Job Description

This position is open to current State Employees only.

The Alaska Department of Fish and Game, Division of Habitat is recruiting

for an Administrative Officer 2 located in Anchorage, Fairbanks, or Douglas, Alaska!

What you will be doing:

As the Administrative Officer 2 for the Habitat Section, the incumbent is responsible for performing a wide variety of administrative tasks that include preparation and submission of Habitat program’s operating and capital budgets, financial management and accounting, expenditure tracking, and administrative support functions such as procurement, inventory, personnel actions, payroll, and implementation of administrative policies and procedures.

The incumbent coordinates and oversees all administrative workflows for the Habitat Division.

Our organization, mission, and culture:

The Alaska Department of Fish & Game strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

The Habitat Section is responsible for the proper protection of the state’s valuable fish and wildlife resources and their habitats as the population and economy continue to expand. Habitat Biologist workload priorities include cataloging anadromous fish water bodies; reviewing development proposals (timber, roads, oil and gas, mining, hydro); issuing fish habitat and special area permits; and monitoring permit compliance. This position leads Habitat’s budgetary and administrative functions, including budget tracking, in support of staff across the state. The Habitat Section employs about 40 staff, including one Operations Manager, three Fish and Game Coordinators, many Habitat Biologists, two Program Technicians, and four administrative assistants, under the oversight of the Operations Manager and the Deputy Commissioner.

Benefits of joining our team:

Our team strives to embrace the diverse and challenging components of our work through open discourse, critical evaluation, and collaboration.

We promote an inclusive and respectful working environment and encourage ideas for improving and streamlining administrative and permitting processes where possible.

The working conditions you can expect:

This position may be filled in Fairbanks, Anchorage, or Douglas. If hired in Fairbanks or Anchorage, a private office will be provided; if hired in Douglas, a cubicle will be provided.

Little to no travel is expected for this position.

Providing information on budget and administrative procedures to Habitat managers will occur daily and you will be expected to take the lead to streamline work as needed.

Who we are looking for:

We are interested in candidates who possess some or all of the following position specific competencies:

To view the general description and example of duties for an Administrative Officer 2 please go to the

following link: https://www.governmentjobs.com/careers/Alaska/classspecs

Special Note:
A valid driver's license is required.

Requirements

Any combination of education and/or experience that provides the applicant with competencies in 

• Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

• Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.

• Budget Administration: Knowledge of the principles and practices of budget administration and analysis; including preparing, justifying, reporting on, and executing the budget; and the relationships among program, budget, accounting, and reporting systems.

• Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.

• Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.

Equivalent to those typically gained by:

Any combination of preparatory post-secondary education and/or progressively responsible experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.

Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.

“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.

“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs. 

“Progressively responsible” means indicating growth and/or advancement in complexity, difficulty, or level of responsibility.

Qualifications

REQUIRED DOCUMENTS

If selected, please provide the following at the time of the interview:

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience.

Please use complete sentences and proof-read your submissions when answering the supplemental questions.

Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competences, you must fill in the Education section of the application.

If you have not obtained a degree, please indicate the number of units completed.

Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required.

(Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.

If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.

education programs; or an accredited U.S.

state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.

It is your responsibility to provide such evidence.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time.

Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.

If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.

Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy.

The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.

Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O.

Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains.

For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area.

Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit:

https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

Additional Information

For specific information in reference to the position please contact the hiring manager:

Donna Monaghan

Administrative Officer 2

907-267-2208