CACFA Executive Director - Large Project Coordinator (PCN 10-X027)
State of Alaska
FreshPosted Jan 14
⚠ Possibly Stale
Posted: January 6, 2025 (374 days ago)
Added to FreshGovJobs: December 23, 2025 (23 days ago)
This job has been posted for over a month. It may already be filled.
Executive - Administrative Specialist (Exempt)
State of Alaska
Commerce, Community, and Economic Development
Location
Alaska, 99811
Salary
From $2,526
per week
Type
Full Time
More Management & Supervision jobs →Closes
January 21, 2026More State jobs →
Job Description
Summary
This job is for an administrative specialist in Alaska's Broadband Office, where you'll handle front desk duties, support executives with scheduling and projects, manage travel, and update the office website to help promote better internet access across the state.
It's ideal for someone organized and proactive who enjoys team collaboration and interacting with officials and the public.
You'll gain experience in federal grant management while working in a scenic Anchorage office with growth opportunities.
Key Requirements
- Strong organizational skills and high initiative to manage daily operations independently
- Excellent communication and interpersonal skills for serving as the main point of contact
- Experience providing administrative assistance to executive leadership, including scheduling and document creation
- Ability to handle travel arrangements, authorizations, and expense reconciliations
- Proficiency in updating website content, posting notices, and managing public resources
- Comfort interacting with high-level stakeholders like commissioners, legislators, and the public
- Interest in learning financial management, budgeting, and federal grant compliance
Full Job Description
Are you an organized professional with a high level of initiative and strong communication and interpersonal skills?
Are you interested in working with a driven team, focused on promoting a healthy economy, strong communities, and protection for consumers?
Do you enjoy providing administrative assistance to Executive Leadership?
If so, this fully exempt Administrative Specialist position within the Department of Commerce, Community, and Economic Development, Alaska Broadband Office (ABO) may be for you!
The ABO, where you will be working, is located on the 15th floor of the Atwood Building in Anchorage, where you will enjoy a panoramic view of downtown Anchorage, Mt. Susitna aka Sleeping Lady, and the Knik Arm. Great dining, shopping, the Park Strip, Anchorage Museum, and Atwood Concert Hall are all within short walking distance from the office. Covered parking at the Linny Pacillo parking garage is provided.
Are you interested in working with a driven team, focused on promoting a healthy economy, strong communities, and protection for consumers?
Do you enjoy providing administrative assistance to Executive Leadership?
If so, this fully exempt Administrative Specialist position within the Department of Commerce, Community, and Economic Development, Alaska Broadband Office (ABO) may be for you!
The ABO, where you will be working, is located on the 15th floor of the Atwood Building in Anchorage, where you will enjoy a panoramic view of downtown Anchorage, Mt. Susitna aka Sleeping Lady, and the Knik Arm. Great dining, shopping, the Park Strip, Anchorage Museum, and Atwood Concert Hall are all within short walking distance from the office. Covered parking at the Linny Pacillo parking garage is provided.
The benefits of joining our team: There are lots of opportunities for trainings and conferences and learning more advanced financial management and budgeting for the right person who has the initiative.
This position serves as the central hub for the ABO and you will be joining a team of dedicated, wonderful professionals who work together effectively and efficiently to support our mission. You will work with the executive staff of the ABO, the Commissioner’s Office, and staff from other divisions who are working closely with the ABO. You will have an opportunity to learn administrative/financial functions of managing federal grants as a pass-through entity and exposure to subgrantee federal compliance. This is a great place to work with excellent co-workers and ample opportunities to grow and expand your skillset.
You will also on a regular basis interact with the DCCED Commissioner and other Commissioner office staff, and periodically interact with other departments, the Governor’s Office, members of the Alaska Legislature, and members of the public.
This position serves as the central hub for the ABO and you will be joining a team of dedicated, wonderful professionals who work together effectively and efficiently to support our mission. You will work with the executive staff of the ABO, the Commissioner’s Office, and staff from other divisions who are working closely with the ABO. You will have an opportunity to learn administrative/financial functions of managing federal grants as a pass-through entity and exposure to subgrantee federal compliance. This is a great place to work with excellent co-workers and ample opportunities to grow and expand your skillset.
You will also on a regular basis interact with the DCCED Commissioner and other Commissioner office staff, and periodically interact with other departments, the Governor’s Office, members of the Alaska Legislature, and members of the public.
What you will be doing:
- Manages the Commissioner's Office front desk as the main point of contact on a daily basis.
- Serves as the point of contact for the public and internal stakeholders, providing guidance and technical assistance.
- Under the direction of the AOM, updates ABO’s website, updating content, posting meetings notices, program fact sheets, public resources, current news, and other relevant information.
- Acts as the Director’s Executive Assistant, assisting with scheduling meetings, document creation, data gathering, and provides assistance to other ABO staff on special projects as needed.
- Independently manages travel arrangements for ABO staff, including processing travel authorizations and reconciling expenses. This includes booking rural and ultra rural travel, which may include a variety of transportation types which will require research and coordination.
- Manage the Travel Plan budget, ensuring planned travel is moving forward, adjusting the plan for unanticipated changes, and reporting to the AOM the monthly status and any potential challenges that would require budgetary changes.
- Provides administrative support for meetings, including scheduling, invites, technological assistance, creation of the agenda, taking meeting minutes, and distribution of meeting packets.
Who we are looking for: This person must consistently demonstrate a high degree of professionalism, initiative, judgment, independent action, organization, tact, discretion, confidentiality, and work independently with minimum direction. This position may require travel.
Requirements
Desired Qualifications:- Four years of work experience as a Secretary, Executive Secretary, Administrative Assistant, Law Office Assistant, or the equivalent.
- A bachelor’s degree is preferred, but not required.
Qualifications
Documents to submit in order to be considered for this position:- Please submit a current and professional resume that includes all of your work history (if not already listed in your application); and
- Cover letter per instructions below. This cover letter will be used to determine which applicants will move on to the interview process.
- The cover letter must address (in detail) each of the position-specific competencies to determine if the applicant has the requisite experience.
- Please refer to the seven (7) bullet points listed under the "What you will be doing" section of the job posting for this reference.
- The position requires extensive communication skills, both verbal and written. The applicant must demonstrate the ability to write in a manner indicating their ability to clearly communicate ideas, intent, and direction.
- The cover letter should be formatted in the traditional letter style complete with date, inside address, subject line, salutation, body of letter, complimentary close, and signature block. Applicants are advised to pay particular attention to spelling, punctuation and grammar.
- In one paragraph or less, include why you think you would be a good fit for this position.
EEO statement:
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
Additional Information
Naomi Johnston, Administrative Operations Manager
Phone: (907) 306-0593
Email: naomi.johnston@alaska.gov
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