Administrative Officer

Full Job Description

The purpose of the position is to direct and perform all administrative functions within Diagnostic Imaging Service that includes office administration, human resources management, budget and finance, management, program analysis, records management, logistics, supervision of frontline administrative staff, and a variety of related administrative matters in support of a complex 1A VA healthcare system and is responsible for advising the service management team in these matters.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/29/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Knowledge of management analysis principles and concepts; Knowledge of administrative concepts, principles, and practices; Knowledge of automated data processing concepts and systems capabilities to accomplish administrative, personnel and budget functions; to compile the data and present; Knowledge and understanding of human resource management principles and practices pertaining to personnel management reorganization/realignment, organizational structure, staffing, position management, manpower utilization and training issues.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D.

or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related to the work of the position.

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate level.

You will be rated on the following Competencies for this position: -Employee Development -Contracting/Procurement -Strategic Thinking -Administration and Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, although some slight physical effort may be required. Manual dexterity is required in operation of typical administrative office equipment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Duties may include but are not limited to: Supervisory Duties -Oversees the daily operation of the unit, ensures that agency policies and priorities are being followed; develops performance standards; and evaluates work performance of subordinates.

-Gives advice, counsel, and instruction to employees on both work and administrative matters.

-Hears and resolves minor complaints from employees; refers group grievances and more serious unresolved complaints to a higher-level supervisor or manager -Interviews candidates for positions in the unit; recommends appointments, promotions, and reassignments to unit positions; identifies and provides for training needs; and finds ways to improve production or increase the quality of work within the area of authority.

-Carries out Equal Employment Opportunity policies and program activities. Non-Supervisory Duties -Performs budget administration functions.

-Makes recommendations regarding the need for additional budgetary resources, contracts, and equipment.

-Coordinates all areas of supply administration, such as expendable supplies, new and replacement equipment, requisitions, repairs, disposal, etc.

-Initiates and coordinates requests for repairs of equipment, telephone installations or relocations, computers, printers, etc. -Independently formulates plans for proper space utilization.

-May serve as a secondary Automated Data Processing Application Coordinator (ADPAC) coordinator for the service and ensures compliance with lease privilege requirements.

-Reviews requests for menus, software and hardware and grants access when necessary to accomplish program operations. -Serves in the capacity of an additional Contracting Officer Representative (COR).

-Functions in the capacity of Agency Government Purchase Card (GPC) holder.

Personnel Management -Works closely with Diagnostic Imaging Service leaders to assure the service organizational chart is recorded with the correct full-time equivalent (FTE).

-Researches and interprets Labor Management responsibilities under the negotiated contract and works closely with service leadership to provide information, resolve conflicts, and address other personnel issues that arise.

Periodically reviews position descriptions to ensure accuracy and most effective utilization of personnel resources and makes recommendations to Service Chief.

-Manages Diagnostic Imaging Service's training programs, assuring all non-licensed employees are in full compliance with all mandatory training requirements.

Administrative Services -Plans, develops, and executes assigned clinical service administrative management program needs.

-Coordinates and tracks responses to inquiries, action items and other requests of the service to a timely submission. -Attends and participates on various committee and meetings.

Work Schedule: Monday-Friday, either 7:30a.m. to 4:00p.m. or 8:00a.m. to 4:30p.m., no routine weekends/holidays with exceptions Telework: Ad-hoc Virtual: This is not a virtual position.

Position Description/PD#: Administrative Officer/PDHA671-00830-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized