Administrative Officer 1

Full Job Description

Are you an enthusiastic and driven individual with exceptional organizational abilities? The Bureau of Maintenance f the Department of Transportation is on the lookout for a dedicated candidate to fill the role of Administrative Officer 1. In this position, you will play a crucial role in providing comprehensive operational, fiscal, administrative, and program coordination support to our team. We place a high value on meticulous attention to detail and a robust work ethic, so if you are eager to embrace this rewarding opportunity and contribute to our mission, we encourage you to submit your application today!

Requirements

In this position, you will take on the essential responsibilities of budget coordination, serving as the primary liaison for Human Resources, managing SharePoint, and facilitating procurement processes within the division.

Your role will involve the preparation of detailed financial reports tailored for division chiefs and bureau leadership, alongside the tracking, analysis, and forecasting of both the Capital Equipment Budget (CEB) and the Operating Budget.

You will be responsible for maintaining and managing various tracking spreadsheets and databases to ensure accurate financial oversight.

Furthermore, you will coordinate HR-related activities, which include monitoring Employee Performance Reviews (EPR) and overseeing position descriptions, as well as managing personnel actions such as onboarding new employees and handling separations.

In addition to these tasks, you will provide vital administrative support by managing departmental databases and software applications, overseeing the Intern program, organizing travel arrangements, coordinating events, and handling the management of publications.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.