Administrative Officer 1

Full Job Description

Are you seeking a dynamic position that leverages your exceptional organizational and administrative abilities to support various functions such as budgeting, technical program support, accounting, auditing, purchasing, and contracting for the Department of Environmental Protection (DEP)? We are in search of a candidate with outstanding interpersonal skills capable of fostering strong relationships both within the organization and with external partners to take on the role of Administrative Officer 1. In this position, you will play a key role in project coordination, assist with data management, and help prepare reports that showcase our sustainability initiatives. If you thrive in a collaborative environment where your efforts can lead to meaningful impact, we want to meet you!

Requirements

As an Administrative Officer 1, you will provide a wide-range of administrative service functions for the Bureau of Waterways Engineering and Wetlands (BWEW), inclusive of budgeting, fiscal and grant management, personnel duties, purchasing, and contracting.

Specific tasks entail researching, organizing, monitoring, and analyzing all functions of administrative support sources in order to ensure that all budget items, commodities, equipment, contract needs, personnel issues, and general day-to-day operations are maintained at an optimal standard.

Fiscal assignments will involve managing the bureau’s annual budget and providing advice and strategic recommendations to the Bureau Director on allocation of financial resources to ensure that purchases and expenditures are appropriate and within funding limits. You will also administer the bureau’s state and federal grant programs, approve and submit grant invoices, and monitor grant expenditures to ensure availability of funds. Additional duties include supervising all purchasing activity within the bureau, developing all of the bureau service contracts, and providing guidance and supervision for clerical and administrative personnel.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $51,971.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.