ADMINISTRATIVE ASSISTANT NF2

Full Job Description

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team!

MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community.

We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

MINIMUM QUALIFICATIONS: Minimum one year of experience that demonstrates working knowledge of a personal computer and peripheral equipment using Microsoft software or a similar integrated software program.

Working knowledge of word processing, database, spreadsheet, and graphics utilization and implementation.

Experience in the performance of a variety of clerical duties, such as typing, filing, record keeping, etc. Excellent oral and written communications skills.

Must be able to obtain and maintain TIER-1 Child Care (CNACI) background checks which are required for positions that involve working with children under 18 years of age.

Must pass a preemployment physical and annual physicals thereafter, provide evidence of immunization and be free from communicable disease.

Must complete all DoD training requirements within the specified time including orientation, initial, and annual ongoing training requirements, and required certifications, if any.

Must maintain current CPR and First Aid certifications. May be required to obtain a government drivers license and government purchase card. Major Duties:

MAJOR DUTIES: Provides administrative and clerical support to program office.

Operates a personal computer (PC) and peripheral equipment to produce a variety of civilian and military correspondence, spreadsheets, charts, reports and graphs, using a wide variety of software programs.

Enters data, produces a variety of correspondence, reports and recaps. Executes site pricing file changes and audits to ensure accuracy of data. Executes new vendor creation.

Screens incoming telephone calls, determining those, which can be answered, and those, which must be referred.

May make arrangements for meetings including space and time, and notifies those who are to attend of the topics to be discussed. Prepares detailed or summary reports for meetings.

Establishes and maintains subject matter files and records.

Types complex correspondence such as statistical reports, budget spreadsheets, financial statements, directives from handwritten drafts or oral instructions in accordance with available guidelines and instructions by utilizing a personal computer.

Responsible for correct spelling, punctuation, and proofreading of typed materials. Provides World Class Customer Service with an emphasis on courtesy.

Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise.

Adheres to safety regulations and standards.

Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned.

This is a white-collar position where occasional lifting up to 20 lbs may be required.