ADMINISTRATIVE ASSISTANT I/ EMERGENCY APPOINTMENT HOMELESSNESS

Full Job Description

DEFINITION:
Analyzes and makes recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.

CLASSIFICATION STANDARDS:
Positions allocable to this class function as administrative generalists in the central administrative office of a County department, independently analyzing problems of relatively limited scope and difficulty following rather specific guidelines; or analyze more difficult problems of department-wide concern, under close guidance and supervision.

Requirements

• Assists in budget preparation by drafting or revising justifications for expenditures and compiling supportive data, as assigned.

• Analyzes budget requests for small facilities, divisional requests for additional positions, and small service and supplies or fixed assets budgets.

• Coordinates small moves of office or shop personnel and equipment, and arranges for limited public use of County-owned facilities.

• Checks operating reports and maintains or supervises the maintenance of administrative records.

• Prepares or assists in preparation of reports and recommendations.

• Assists in making studies to ascertain the efficiency, economy, and effectiveness of departmental operations, policies, and procedures.

• Collects, analyzes, and interprets data relative to the work of the department.

Qualifications

SELECTION REQUIREMENTS:

TRAINING AND EXPERIENCE:
Graduation from an accredited* college -OR- One year of experience as an Administrative Aid**

*Accredited is defined as a college who has met certain quality standards set by an external, recognized accrediting agency, providing a form of assurance that the institution is reputable and provides quality education.

**Administrative Aid is defined as working under close supervision, performs beginning level administrative staff work by participating, in making investigations of operating problems in a County department.


LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-poind limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

APPLICATION AND FILING INFORMATION
Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Applications must be filed online by clicking on the green "Apply" button located on the top right corner of the screen.

Applicants must complete and submit their online applications and upload required documents (e.g. Official Transcripts, Resume, etc.) as attachment(s) during application submission, or send by email to exams@dmh.lacounty.gov within 7 calendar days from date of application submission. Indicate the Exam Title on the subject line when sending required documents by email.

Fill out your application completely. The acceptance of your application will depend on whether you have clearly shown that you meet the Selection Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, provide the name and address of your employer, your job title, beginning and ending dates, and description of work performed. If your application is incomplete, it will be rejected.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add anazari@dmh.lacounty.gov as well as noreply@governmentjobs.com and info@governmentjob.com to your email address and list of approved senders to prevent email notification from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance as you may be required to verify your email address.

This only needs to be done once per email address, and if you already have a job seeker account on govermmentjobs.com/careers/lacounty.gov you can verify at any time by logging in and following the prompts.

This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER LANGUAGE Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING USER ID AND PASSWORD All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT:
HR Examinations Unit:(213) 972-7034
HR Examinations Unit Email: exams@dmh.lacounty.gov
Analyst Contact Phone: Arineh Nazari (323) 705-4534
Analyst Contact Email: ANazari@dmh.lacounty.gov

ADA COORDINATOR PHONE: (213) 972-7034
TELETYPE PHONE: (800) 735-2922
CALIFORNIA RELAY SERVICES PHONES: (800) 735-2922