Administrative Assistant - FIDS

Full Job Description

PIN: 38456
APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED

DIVISION / SECTION: Library Materials Services / FIDS
Workday & Hours: Monday - Friday, 8:00 AM – 6:00 PM, occasional weekend, ***subject to change***

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
HPL is seeking a highly motivated, talented, and experienced professional to serve as the Administrative Assistant for the Fleet Inventory and Distribution Services (FIDS) area.

The Houston Public Library (HPL) is a forward-thinking library organization, situated in the nation’s fourth largest city serving a diverse population of 2.2 million people. Houston Public’s libraries are trusted community and cultural centers that serve a highly diverse populace. At HPL, we understand that diversity in experiences, perspectives, knowledge, and ideas fuels creativity, broadens knowledge, and helps drive success. The person in this position will perform varied professional administrative functions.

Essential duties and functions of the position include but are not limited to the following:

• Drafts correspondence related to library events, parking, parking applications, supplies, vehicle maintenance, and vehicle reservations.
• Provides assistance to the FIDS-Manager and Assistant Manager.
• Assigns parking codes, schedule special projects, and maintain records and calendar.
• Pick up parking decals and bus passes for staff when needed.
• Provides coverage in the mail room and supply room when needed.
• Completes monthly facility checklists for the parking garage and loading dock.
• Provides excellent internal and external customer service.
• Attends monthly Safety Committee Meetings.
• Performs other duties as necessary.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.

Requirements

EDUCATIONAL REQUIREMENTS
Requires a bachelor's degree in Business Administrative, Liberal Arts, or related field.

EXPERIENCE REQUIREMENTS
(1) one year of administrative experience is required.

***Professional administrative experience may be substituted for the above "education" requirement on a year-to-year basis.

Qualifications

• Demonstrated ability to work independently to complete tasks/projects and manager projects simultaneously.
• Strong and effective written and verbal communication skills.
• Proven experience working collaboratively and proven experience achieving results.
• Strong proficiency in using office applications including Word, Excel, and PowerPoint.
• Strong organizational and time management skills.

Additional Information

SELECTION / SKILLS TESTS REQUIRED The selection process will involve application review and/or Interview. The department may administer skills assessment test.

SAFETY IMPACT POSITION - YESIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE - 17 SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.

Applications must be submitted online at: www.houstontx.gov To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfm or call 832-393-0473).

If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

applicants are encouraged to attach a cover letter and resume along with their completed application when applying.

EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.