ADMINISTRATIVE ASSISTANT - EXHIBITS

Full Job Description

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

DIVISION: SPACES
REPORTING LOCATION: MULTIPLE*
WORKDAYS & HOURS: MON. - FRI., 8:00AM – 5:00PM*
*Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Houston Public Library (HPL) is a forward-thinking library organization, situated in the nation’s fourth largest city serving a diverse population of 2.2 million people. Houston Public’s libraries are trusted community and cultural centers that serve a highly diverse populace. At HPL, we understand that diversity in experiences, perspectives, knowledge, and ideas fuels creativity, broadens knowledge, and helps drive success.

HPL is seeking a highly motivated, talented, and experienced professional to serve as the Administrative Assistant for the Curator of Exhibits. The person in this position will perform varied professional administrative functions. Essential duties and functions of the position include but are not limited to the following:

• Provides assistance to HPL Curator including compiling information and data.
• Assists with research, planning, and organization of exhibitions.
• Write, edit, and assist in the production of exhibition-related materials, including gallery guides and extended object labels.
• Drafts correspondence, loan correspondence with collectors and artists, related programming, maintaining exhibition schedules, budgeting, and special projects.
• Assists with light preparatory work, installation and de-installation of exhibitions in the Julia Ideson Building, the Gregory Campus, and various neighborhood libraries.
• Assists with budget preparation and monitoring.
• Performs other duties as necessary to support the curator.
• May require occasional Saturdays or evenings for programs, tours, or receptions.

Please provide a Cover Letter and Resume with the online application.

WORKING CONDITIONS
Position requires stooping and bending; lifting of library materials up to 20 pounds. Must be able to move freely throughout the library to file/retrieve library materials. Must be able to effectively communicate orally and in writing.

Requirements

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's Degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
One (1) year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

Qualifications

Preference will be given to candidates with experience in an executive administrative capacity to senior-level managers and experience in the following:

• Demonstrated ability to work independently to complete tasks/projects and manager projects simultaneously.
• Strong and effective written and verbal communication skills.
• Proven experience working collaboratively and proven experience achieving results.
• Strong proficiency in using office applications including Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Knowledge of Houston and Texas History, African American Studies, and/or Latino or Hispanic Studies a plus.
• Knowledge of SketchUp, Adobe InDesign, and Adobe Photoshop a plus.
• A valid Texas driver's license and compliance with the City of Houston's policy on driving (AP 2-2) preferred.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Additional Information

SELECTION/SKILLS TESTS REQUIRED NoneSAFETY IMPACT POSITION YESIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification. Pay Grade 17

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-1472).

If you need special services or accommodations, call (832-393-1472). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.