Administrative Assistant

Full Job Description

As part of the administrative support team, you will perform specialized duties in a program area involving a wide variety of problems or situations; develop information, identify interrelationships, and take actions consistent with objectives of the function or program are served.

Positions are available in both Veterinary Services (VS) and Plant Protection and Quarantine (PPQ).

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below.

FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Coordinating overall administrative processes for an office in accordance with organizational guidelines.

Maintaining and compiling a variety of administrative information into tables, charts, and reports. Researching and providing information to employees on regulations of administrative actions.

Recommending new administrative procedures to facilitate changing program expectations. Note: There is no education substitution for this grade level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

• The duties may include, but are not limited to:
• Applying analytical and evaluative methods and techniques to implement administrative support operations, functions, and management procedures.
• Researching, interpreting, and implementing regulations, guidelines and policies in order to provide reliable advice and recommendations to management and personnel.
• Independently planning, organizing, and coordinating work to monitor a large volume of correspondence and control the flow of action responses and deadlines.
• Preparing unique reports, coordinating work conferences and public meetings, drafting and completing correspondence.
• Applying fact-finding research techniques to gather information and prepare and deliver briefings to managers.
• You may serve as a technical resource to the managers of Veterinary Services (VS) for administrative and staffing issues by keeping staffing statistics current and coordinating recruitment efforts.
• If placed in the VS Center for Veterinary Biologics (CVB), you may assist the unit staff with reviewing, writing, and proofreading draft regulations and memorandums.
• You may provide administrative support to the National Animal Health Laboratory Network (NAHLN) to also include preparing budget and fiscal documentation for budget formulation sessions.
• You may work in a Plant Protection and Quarantine (PPQ) State Plant Health Director’s (SPHD) office coordinating the overall administrative, organizational, and management processes within a state.