Administrative Assistant

Full Job Description

The New Mexico VA Healthcare Network is recruiting for an Administrative Assistant with Assoc Dir, Patient Care.

The Administrative Assistant oversees administrative functions for personnel; control and requisition of supplies, work orders, timecards and pay related matters and project flow.

The incumbent will ensure management has their daily staff requirements met. The incumbent will serve as a resource providing first line support to management and the unit Nursing staff.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: following instructions to complete assignments; utilizing automated software to enter, retrieve, and maintain data; and organize and maintain files and record.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years above high school.

OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education listed above.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Major Duties:

Duties include but not limited to: Perform clerical duties related to final discharge of patient (e.g. eligibility, travel, appointments, prescriptions, referrals, and follow up appointments).

Coordinate patient transfers to other VA Medical Centers, Nursing Home Placements and transfers to outside facilities. Assisting in training of Administrative Assistants.

Preparing pre-operative patient records for surgery by assuring the proper forms are in the patient records and all pre-operative orders have been followed.

Coordinate and facilitate the ongoing implementation, evaluation and effective use of the automated scheduling system.

Assist Management or Business Manager with compiling and/or retrieving pertinent reports and worksheets from the automated scheduling system. Responsible for data collection, tracking, and reporting.

Maintain clean, safe and orderly work area in accordance with clinical guidelines. Organize/prioritize problem solving techniques in daily work activities as needed.

Work Schedule: 6:00AM-2:30PM, Monday-Friday Position Description Title/PD#: Administrative Assistant/PD11794A Physical Requirements: The work is sedentary and is usually accomplished while the incumbent is comfortably seated at a desk or table.

Some walking and standing may occur in the course of a non-workday in connection with attendance at meetings and conferences, or while researching files.

Items carried typically are light objects such as supplies, briefcases, notebooks, and data processing reports.

During emergency situations, the employee, may undertake tasks requiring higher levels of physical exertion when retrieving critically needed medical supplies.