Administrative Assistant 3 (AA3) Travel and Purchasing - Olympia

Full Job Description

Job Title: Administrative Assistant 3 (AA3) - Travel and Purchasing
Location: Olympia, WA - This is a full-time/hybrid optional position with the opportunity to work both remote and in the office as a hybrid employee. Typical work schedule of Mon-Fri, 40 hours per week; Agency operating hours are 8:00 a.m. to 5:00 p.m. A daily schedule will be agreed upon and approved following agency guidelines and business needs. Infrequent in-state travel may be required for in-person meetings, conferences, and events.
Closes: 02/02/2026
Salary: $3,925 - $5,271 Monthly


Click here to learn more about DCYF.

The Opportunity:
The primary objective of this position is to provide comprehensive administrative support to the Early Learning Division. This position manages travel arrangements, coordinates staff events, and supports the purchasing of goods and supplies for a large division. The AA3 also provides administrative support tasks requiring critical thinking and independent judgment while working with staff, agency leadership, and stakeholders.

Some of what you will do:

• Serve as the designated travel coordinator for the Early Learning Division. Coordinate and manage travel arrangements, including lodging, airfare, group transportation, and parking.
• Create detailed travel itineraries, including confirmations, instructions, and other relevant information.
• Complete, submit, and maintain pre-authorization forms, conference registrations, and associated materials
• Coordinate division purchasing by creating. and submitting purchasing requests and orders.
• Coordinate and maintain effective office procedures and efficient workflows.
• Manage travel credit cards, coordinate usage, reports, and maintain fiscal reconciliation.
• Manage and maintain information and administrative documents using appropriate methods and filing systems, with specific tracking approaches.
• Provide consultation and technical assistance to program specialists, managers, and division leadership on travel, meeting planning and purchasing.
• Independently perform a wide variety of secretarial and high-level administrative duties in support of multiple division leadership roles and their respective program managers.
• Attend a variety of meetings, prepare agendas, take notes, prepare materials, track and report on action items.

Required Qualifications:

• Associates Degree and Three (3) years of administrative experience in a Secretary Senior, Administrative Assistant, or Office Coordinator capacity supporting a mid-level manager, administrator, or executive in a company, agency or environment that requires: adherence to protocols for confidentiality of client and personnel information; demonstrated ability to draft or develop written processes/procedures; and strong organizational and time management skills in a fastpaced,deadline-driven environment and attention to detail.

OR

• A combination of education and experience totaling Five (5) years in a Secretary Senior, Administrative Assistant or Office Coordinator capacity supporting a mid-level manager, administrator, or executive in a company, agency or environment that requires: adherence to protocols for confidentiality of client and personnel information; demonstrated ability to draft or develop written processes/procedures; and strong organizational and time management skills in a fast-paced, deadlinedriven environment and attention to detail.

AND

1. The ability to take action to learn and grow.
2. The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Experience in a professional setting where strong interpersonal skills and effective communication are necessary (across multiple interactions such as on the phone, in person, and with technology).
• Demonstrated ability to think strategically and creatively problem solve.
• Demonstrated ability to work well independently and as part of a team.
• Demonstrated ability to function effectively with competing priorities and deadlines.
• Adaptable and flexible with the ability to change course as needed.
• Ability to accept and reflect on constructive feedback provided by supervisors or colleagues.
• Ability to develop positive, productive, and respectful working relationships with clients, partners, and co-workers.
• Previously demonstrated experience with policies and procedures, handbooks, and general communication documents to support program improvements.
• Previously demonstrated ability to organize, prioritize, and complete multiple projects with accuracy.

How do I apply?
In addition to completing the online application, applicants must attach the following document(s) to your profile to be considered for this position:

• Cover Letter
• Resume (current/updated)

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.

We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.

If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

Must successfully complete formal training courses as required by law, policy, and regional requirements within twelve months of initial appointment.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit: Public Employee Benefits Board (PEBB).

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service.

Please black out (redact) the Social Security Number before attaching any documents. For additional information on Veterans' Preference and guidance on how to determine if you are eligible, click here.

If you need an accommodation throughout the application/interview process, contact DCYF Recruiter.

If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

2026-00297