Administrative Specialist II-BU
City of Seattle
RecentPosted Feb 17
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Posted: February 24, 2026 (1 day ago)
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Administrative Assistant 2 - Okanogan
State of Washington
Washington State Patrol
Location
Okanogan, Washington, 98504
Salary
$3,665 - $4,882
per month
Type
Closes
March 23, 2026
Job Description
Summary
This job is for an administrative assistant in a Washington State Patrol office in Okanogan, where you'll handle paperwork, manage files, process payments, and assist the public to keep the team's operations running smoothly.
It's ideal for someone organized and detail-oriented who enjoys supporting law enforcement in a small-team setting and wants opportunities to grow in state government.
You'll interact with troopers, handle daily office tasks, and ensure everything complies with rules.
Key Requirements
- High school diploma or GED
- One year of clerical or office experience
- Ability to type at least 40 words per minute
- Ability to lift boxes up to 40 pounds
- Strong attention to detail and independent judgment
- Proficiency in maintaining records and filing systems
- Experience with data entry, processing documents, and public interaction
Full Job Description
If you answer YES to any of these questions this is the perfect opportunity for you!
- Are you a self-starter with an interest in providing clerical support?
- Do you thrive in a team environment?
- Do you want a position with career growth opportunities?
About the Agency:
The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.
The Washington State Patrol is committed to being an Equal Opportunity Employer and strives to foster an environment in which everyone is encouraged to be their authentic selves, communicate openly, and act with courage. The WSP is dedicated to promoting fair and equitable hiring, training, and promotional practices through innovative recruitment and retention strategies.
About the District:
The Field Operations Bureau is primarily responsible for traffic law enforcement, collision investigation, and motorist assists on 7,056.18 centerline miles (18,642 lane miles) of state highways and interstates. The Okanogan Detachment supports troopers and supervisors serving communities throughout the region, providing essential administrative and operational support to ensure effective public safety services.
Requirements
This Administrative Assistant 2 position provides comprehensive clerical and administrative support to the Okanogan Detachment and District Headquarters. The role ensures smooth daily operations by maintaining records, processing documents, coordinating training and travel, supporting budget and procurement activities, and serving as the primary point of contact for the public. The work requires strong attention to detail, independent judgment, and the ability to interpret and apply agency procedures.Our new teammate will be able to:
- Prepare, type, and transcribe reports, statements, correspondence, and investigative documents.
- Maintain electronic and physical filing systems in compliance with the State Records Retention Schedule.
- Scan, verify, and upload case files and vehicle records.
- Process invoices, vouchers, payments, and cost-recovery checks; ensure accounts remain current.
- Track and update Time and Activity Reports (TARs) and maintain payroll documentation accuracy.
- Coordinate training registrations, E-Train entries, travel arrangements, and reimbursements.
- Order, receive, and reconcile office supplies and secure inventory items such as citations.
- Assist with overtime scheduling and related documentation.
- Support facility and equipment maintenance coordination.
- Serve as the primary front-counter and phone contact for the detachment, providing information to the public regarding WSP policies, procedures, and services.
- Accept subpoenas, maintain the subpoena calendar, and route documents appropriately.
- Support property and evidence customer interactions and maintain lobby materials.
- Provide backup support to other administrative staff as needed.
- Attend meetings and prepare minutes as assigned.
Qualifications
Required Qualifications:- High school diploma or GED
- One year of clerical/office experience
- Ability to lift boxes up to 40 pounds
- Ability to type a minimum of 40 words per minute
- Continuous growth and development opportunities.
- Opportunities to serve your community and make an impact through meaningful work
- Employment opportunities that recognize military veterans and/or military spouse per Governor Executive Order 19-01
- Qualification for the Public Loan Forgiveness Program
Additional Information
NOTE: This is not a telework or remote position. Candidates must be able and willing to work in the office and commute to the Okanogan Detachment Office.
Applicants claiming veterans preference must attach a copy of their DD214 (SSN must be blacked out). If you do not provide the required documentation, the veterans preference will not be awarded. Please click here to determine your eligibility.
Questions?
Please contact Monica Simpson at (360) 704-2313 or via e-mail at monica.simpson@wsp.wa.gov
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