Administrative Specialist III (Mobile Vaccine Response Team)

Full Job Description

The Communicable Disease Epidemiology and Immunization (CD-Imms) section resides within the Prevention Division in Public Health – Seattle & King County. The CD-Imms section focuses on three major functions: disease surveillance, case investigation, and intervention. The section is led by the Chief and Deputy Chief and is composed of four teams: Investigations, Analytics and Informatics, Immunization, and Administration. We are a large, skilled, passionate team of nearly 100 staff that oversees 65+ reportable diseases and conditions (excluding TB, STI, and HIV) from healthcare professionals and laboratories in King County. Some of our work includes investigating cases and identifying exposed persons requiring follow-up; analyzing disease report data and trends to identify opportunities for disease prevention; monitoring emergency department visits for indications of outbreaks or biological terrorism; and conducting disease surveillance year-round. We also lead pro-equity immunization strategies to improve vaccination among priority populations. Cross collaboration across branches and teams is central to our workflow and each team supports one another to achieve the objectives of the section.

The Immunization Branch is staffed with a talented and mission-driven team that works collaboratively, is solution oriented, and creates an environment of mutual respect. This position offers an exciting opportunity to build upon the strong foundation that was established during the COVID-19 pandemic to improve vaccination coverage levels in King County, focusing on our most vulnerable residents. The Immunization Branch conducts a variety of initiatives aimed at improving immunization knowledge, awareness, confidence and access for children and adults. Additionally, they provide training and education to healthcare professionals across King County.

The Administrative Specialist III will be responsible for scheduling and logistical support, including: vaccine inventory management, storage, transport, and temperature log maintenance, outreach to potential clinic sites, coordinating with sites to schedule clinics, entering vaccine administration in WAIIS, additional data collection and data entry (i.e., dose admin sheet & pt demographics in REDCap, site survey), and managing consents and other health information (I.e., STI test documentation). Supports process improvement, with one focus being increasing efficiency and automation.

This vacancy can be filled as a Special Duty opportunity.

For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation.

You must have supervisor approval prior to taking a Special Duty Assignment.

Commitment To Equity and Social Justice

Named after Dr.

Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world.

It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities.

With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups.

Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

To learn more, please visit http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx

Work Schedule

Monday - Friday, 8:00 am - 5:00 pm

Work Location

Chinook, 401 5th Avenue, Seattle, WA 98104

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Requirements

Areas of responsibility include:

• Providing administrative and logistical support to the Mobile Vaccine Response Team which coordinates vaccination clinics in a variety of settings throughout King County.
• Overseeing all aspects of vaccine inventory, storage and handling.
• Medical record management and documentation. Administrative and Logistical Support
• As directed by the Healthcare and VPD Outbreak Response Program Manager, schedule vaccination clinics at shelters, houses of worship, low-income senior housing sites, etc.
• Partner with Mobile Vaccine Response Team colleagues to proactively manage mobile team daily schedule and staffing.
• Update and create forms and other materials as needed for the Mobile Vaccine Response Team.
• Inventory clinical, office, and vaccination supplies on a routine basis and order as needed.
• Respond to referrals for mobile vaccination clinics from community-based organizations, homeless service providers, and other partners.
• Respond to inquiries about Mobile Vaccine Response Team vaccination clinics. Vaccine inventory management, storage and handling
• In consultation with Healthcare and VPD Outbreak Response Team Manager and Mobile Vaccine Response Team Nurses, manage vaccine inventory following DOH and Federal Guidelines.
• Complete monthly accountability reporting per WA DOH Adult Vaccine Program and Childhood Vaccine Program requirements.
• Monitor vaccine storage unit temperatures on a daily basis. Medical record management and documentation
• Enter vaccine administration data into Washington Immunization Information System (WAIIS).
• Perform daily Health Information Management (HIM) operations at the vaccination clinic site.
• Perform daily quality assurance to ensure completeness of medical records and corresponding immunization documentation in WAIIS.
• Enter vaccine site and patient data into Mobile Vaccine Response Team REDCap project to enable data analysis and reporting.

Qualifications

Ideal Candidate:

• Strong customer focus with a dedication to integrity, ethics, trust, and values.
• Skilled at organizing, prioritizing, multi-tasking and adapting to changes in workload demands and successfully meeting deadlines under strict time constraints without compromising accuracy.
• Demonstrated knowledge of medical terminology.
• Experience using WAIIS and troubleshooting issues.
• Ability to demonstrate application of health records management and maintenance principles in paper formats.
• Demonstrated ability to maintain confidentiality of protected health information at all times.
• Demonstrated knowledge and ability to comply with HIPAA, Federal and State regulatory principles and guidelines.
• Strong communication and interpersonal skills and the ability to work independently as well as part of a team in a collaborative, team-centered environment.
• Demonstrated flexibility and experience working in a variety of settings.
• Skilled in relating to and working with clients from various cultures, racial and social and economic status.
• Proficiency and ease in using Microsoft Office applications (SharePoint, Outlook, Word, Excel).
• Demonstrated ability to move up to 50 pounds to transport boxes, vaccine equipment (e.g., coolers), and office and clinic supplies. This may involve intermittent lifting, standing stooping, bending and reaching throughout the workday.

Desired Candidate:

• A basic understanding of vaccine preventable diseases and immunizations.
• Understanding of and familiarity with homeless and social services, affordable housing in King County, and local related community resources.
• Experience creating effective working relationships with external program partners/agencies.
• Lived or professional experience working with people experiencing homelessness and/or newly arrived immigrants seeking asylum.
• Intermediate skills with SharePoint Lists, MS Forms and Power Automate.
• Bilingual in one of the most common non-English languages in King County (such as Spanish, Arabic, Somali, Hindi, Punjabi, Chinese, Vietnamese, Korean).

Additional Information

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Who May Apply

The vacancy is open to all qualified internal candidates. (Special Duty Assignment)

The following items are required to be considered for this vacancy:

• NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
• Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
• Resume

(Please note: Cover letters, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).

Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application.

Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.

Necessary Special Requirements

• The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
• The selected candidate must be able to provide proof of Basic Life Support (BLS) / CPR (if applicable).
• The selected candidate must be able to pass a thorough background investigation, but findings may not necessarily disqualify an applicant for employment. (and Pre-employment Physical, if applicable).
• For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
• Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
• Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
• Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
• Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.

When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description.

This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.

• If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership

Protec 17

Contact

For more information about the application process please contact Alexis Owens atAlowens@kingcounty.gov