Administrative Assistant 2 - Long Term Non Permanent (PCN 10-N25006)

Full Job Description

The Department of Natural Resources, Division of Forestry & Fire Protection, is recruiting for a Long-Term, Non-Permanent Administrative Assistant 2 in Glennallen.

This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

What You Will Be Doing:

In this role, you will provide technical administrative support across a wide range of functions, including:

Mission and Values/Culture:

The Division of Forestry & Fire Protection is dedicated to protecting life, property, and Alaska’s natural resources through effective land management and wildland fire response.

The Administrative Assistant II supports this mission by ensuring administrative and financial systems function accurately, compliantly, and efficiently.

This position values accountability, professionalism, adaptability, teamwork, and public service, recognizing that strong administrative support is critical to successful field operations and emergency response.

Benefits of Joining Our Team:

The Working Environment You Can Expect:

This position is based in the Copper River Area, a geographically large and often remote region that requires independence, adaptability, and sound judgment.

Work is primarily performed in an office setting but is closely connected to active fire and field operations.

During fire season, the position may require extended hours, travel, and temporary assignments to fire camps or staging areas, including travel by small aircraft or helicopter.

The work environment can be fast-paced and high-pressure, particularly during periods of elevated fire activity.

We are looking for a candidate who possesses the following position-specific competencies.

Click here to learn more about working for the Division of Forestry & Fire Protection.

Requirements

Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
OR
One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
OR
One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Special Note:
Examples of entry-level technical experience include:

• Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
• Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
• Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
• Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.

Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures.

Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).




Qualifications

** Please read the information below carefully. **


At the time of the interview, please ensure that you provide the following materials. Failure to do so may result in loss of consideration. Required documents include:

• Three professional references.

SPECIAL NOTICES

• This position will require travel 1-5 times annually, within Alaska to attend meetings or trainings
• May work towards qualification for other positions utilized within the Incident Command System
• Will be required to work or be available during evenings and/or weekends, depending on the need during the fire season (April 1 - August 31 or later)




Application Notice

You can ONLY apply for this position through the Workplace Alaska website or by submitting a paper application. Instructions on how to apply can be found on the Workplace Alaska How to Apply webpage (link). Your application must be received by 5:00 p.m. Alaska Standard Time on the closing date.




Supplemental Questions

For your application to be evaluated, you must answer the Supplemental Questions.

The State of Alaska (SOA) uses four proficiency levels to measure and describe an applicant’s competence in applying specific behaviors, knowledge, skills, and abilities to accomplish a specific task.

The four proficiency levels are Mastery, Fluency, Literacy, and Discovery. You must rate your proficiency level for each competency listed in the supplemental questions.




Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application.

If you have not yet obtained a degree, please indicate the units you have completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.




Special Instructions for Foreign Education

Education completed at foreign colleges or universities may be used to meet the minimum qualifications listed above.

If using this education to meet minimum qualification requirements, you must demonstrate that the credentials have been submitted to a private organization specializing in interpreting foreign educational credentials and that such education has been deemed at least equivalent to that gained in standard U.S.

education programs. Alternatively, an accredited U.S.

post-secondary institution must report that the other institution's transcript is given full value or that full value is recognized in relevant subject areas aligned with the post-secondary institution's curricula.

It is your responsibility to provide this evidence when applying.




Work Experience

If using work experience not already documented in your application, also provide the employer’s name, job title, employment dates, and whether full or part-time.

Applications will be reviewed to determine whether the responses are supported and whether the minimum qualifications are met.

If they are not, the applicant may not advance to the recruitment interview and selection phase.




Note: Attaching a resume is not a substitute for completing the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.




Bargaining Unit

If you are a current state employee, please indicate the union to which you belong at the time of application. Do not complete this question if you are not a current state employee.




Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates that you possess the minimum required competencies for the job class.




EEO STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).

Individuals with disabilities who require accommodation, auxiliary aids or services, or alternative communication formats should call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at P.O.

Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

Additional Information

If you choose to be contacted by email, please ensure that your email address is correct on your application and that your spam filter will permit emails from the governmentjobs.com domain.




Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.




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For specific information about this position, please get in touch with the hiring manager at the following:


Shanika Tierney

Administrative Assistant 2

Phone: 907-822-8660

Email: shanika.tierney@alaska.gov